Happy New Year to you too, Kelly!
Can you explain a bit more about the trusted, seamless system, please? I now have : A list of projects, a list of routines (recurring projects) and a list of next actions (organised by context). I now use my calendars, home and office, just for appointments or day-specific jobs (this is a big step forward for me, and less confusing for those who share my office calendar!). I have a filing system, but that needs some work on it. Are there any elements missing?
Simon

1: Done
2: Reasonably, I tend to forget my non-email inboxes (coat pockets with business cards etc)
3: OmniFocus + iPhone is the killer combo for me
4: This is hard. I have 300 projects. I don't know how to manage projects I would like to do someday vs projects I am doing now. Hints?
5: 90% there

Thanks for this list, it's a good test!

Excellent to have another great entry from you Kelly. I have been checking regularly for your next blog entry. I love the clarity with which you explain GTD. For me, no one explains it better. I have a small number of podcasts you have made (interviews etc)in the past. I listen to them from time to time and it motivates and teaches brilliantly. Any more podcasts on the way?

Great summary, Kelly, thanks for posting!

hi Simon, how are your collection tools? Those are as important for the times when you're not near your organizing tools getting something out of your head. the GTD workflow diagram does a great job showing what the whole system entails, from actionable to non-actionable. You may want to review that again in the book to assess all of your different components.

hi Wout, 300 does sound high to me for current projects. To qualify as a current project typically you would achieve the outcome within the next 12 months and have a next action you would be taking toward that outcome within the next few weeks to months. Anything that does not qualify in those time frames could be a someday maybe. As long as you review someday maybe regularly you'll trust triaging things there. Congrats on doing so well on the rest of the list.

Hi Steve--thanks for the kind words! Sorry for the lag between posts. I took a month off of work over the holidays.

I am actually recording a podcast tomorrow (1/9) for a non-profit who wants to let their members know about GTD. I'll post a note when I get a copy of that.

Cheers,
Kelly

Kelly,
I'm a sales and marketing consultant with multiple clients. Each of my clients have prospects and clients of their own. I would like to track these, preferably in Outlook 2007. Any suggestions on how to categorize these? I am trying my best to embrace GTD. Thanks! Jay Aho, Detroit.

Hi Jay,

If you get our GTD & Outlook whitepaper, you will see we suggest sorting by category/context. I highly suggest that guide. It's a great, condensed manual on applying the best practices specifically to Outlook 2007.

http://www.davidco.com/store/catalog/GTD-and-Outlook-2007-US-Letter-Size-p-16426.php

Kelly