Kelly,

Great article. For those looking for a web based system with iPhone app and syncing I recommend www.toodledo.com

You can use their own iPhone app or several 3rd party ones will sync to their servers.

John

For syncing tasks with Outlook and iPhone, Toodledo is a good alternative to Keytasks.

I am a longtime follower of David Allen and GTD. Everything he says makes sense with one glaring exception: Lotus Notes.

Personally, I prefer Nozbe. It's similar to Toodledo, but seems to work a bit better for me.

Glad to hear your positive comments on Omnifocus. I've been using it for 3 months on the mac and iphone, and I'm still learning, and surprised by it's elegance and power.

I switched from Omni Focus to Things about 2 months ago and haven't looked back. Things is just simpler and cleaner, I felt like I had to manage OmniFocus too much.

How is using printed paper lits working for you, Kelly? Do you have a plan for when to print new lists, what lists to print, etc?

Pocket Informant has just submitted their excellent program to Apple. This is for use on iphone. It is GTD compatible. I have used Pocket Informant on pocket computer for years. I love it. Works great with GTD. If you want to see more about this, google: pocket informant for iPhone

I'm trying out Remember The Milk and comparing it to the new Google Tasks. What I can't figure out is how to separate my items into different lists outside of RTM?! Like the RTM iGoogle gadget lumps all the items together so I can't separate out the ones appropriate for what I'm doing.

Within RTM I can switch between lists. But I prefer to have everything in a gadget on my iGoogle home page.

I don't understand why Omnifocus is willing to overlook all of the PC users out there. It's a market that would be very successful for them.

As a follow-up to my previous comment I've elaborated my thoughts on RTM, Nozbe, and GTasks here
http://blog.cameron-schultz.ca/2009/03/not-getting-things-done.html

and here
http://www.2fatdads.com/2009/03/not-getting-things-done/

Thanks for getting me started.

Fingers crossed - iPhone's recently announced OS 3.0 update - may be able to hook into the phones core apps (like email)

So you might not have to cut and paste to input data into your iPhone apps. GTD operational nightmare - OVER!

iPhone "Notes" will sync in 3.0 - but there is so far no mention of Mac's version of Tasks - "ToDo's" (which are wonderfully easy to create in Mac Mail - running on Leopard OS)

Right now on my Blackberry - I have FIVE data capture apps that are accessible when I am looking at emails...

Any GTD software company will SURELY already have the 3.0 developers kit and will be working frantically between now and this summer to update their apps to make use of the new features of the 3.0 OS.

Fingers crossed! I am going slowly crazy trying to do GTD on my Mac / Blackberry combination! I feel I will be better of with a Mac computer / Mac phone combination!

Hi everyone, I just wanted to say that I have found Remember the Milk to be an ideal GTD program. There is a tagging and list setup to customize to GTD standards that is explained in the RTM blog-an easy google to find by the way. The over the web syncing, I believe, is the best option because any computer with internet can become your screen based task/list manager. You'll be happy to know that both apps-web based and iPhone sync really well (better than my Palm ever did) and can both be used offline.

I wanted to praise the iPhone app 'Streaks' as it helps reward daily routines by showning a calendar with your accomplishments marked on each day. This has the benefit of separating areas of responsibility/maintenance tasks from cluttering up the daily runway tasks that are specific one time tasks.

Vitalist is another excellent web-based system (already with an iPhone tailored version of the site) and is about to branch out with a full iPhone app. I use www.vitalist.com everyday and love the simplicity of its interface combined with powerful query reporting.

For those of us without an iPhone, Vitalist also has a great mobile version of the site which I access using my BlackBerry browser.

As a Palm user for 10 years I recently switched to iphone and I can't wait to switch back to Palm (Pre) for one main reason: I miss too many meetings/appointments with iphone.

I don't want to think about meetings until they pop up in my system and I have become reliant on the Palm repeating vibrating reminders for meetings; it doesn't let go until you acknowledge the meeting. The slacker iphone, however has a weak 1 second buzz or sound that I usually miss even if it's in my pocket. It's this way to conserve power.

I checked and there doesn't seem to be any fixes on the horizon even with the new 3.0 software. There is one software that offers a solution but it requires you to jailbreak the iphone which can make it unstable.

Any thoughts?

Now that the new iPhone software is out, have any readers here found new solutions to the challenge of synchronizing Outlook Tasks with an iPhone and NOT having a website in between (If I understand correctly, this is what one has to do with Toodledo)?

I am very happy with my GTD implementation on Outlook. However, it would be nifty to make those tasks portable by synching them *directly* to my iPhone with the same categories and sorting.

Please, any suggestions?

Christine Q.

P.S. I see that as of 6/20/09, KeyTasks is no longer being offered by Chapura.