Clarity on categories of action reminders

[Hippiechick]

Hi,
I just finished GTD (Wonderful! Wish I'd read it ages ago) and I'd like some clairification on categories please. Half my life is reality based, the other half web based. I spend a tremendous amount of time living in Outlook and on the computer in general. Since the Outlook Add In isn't ready for OL2003 yet, I need to make my own folders there, per DA. To make sure I've interpreted this correctly, will my categories look roughly like this?:

...My lists to capture the plethora of paper, notes and "stuff"

~Calls
~Errands
~Home
~Agendas
~Computer
~Websites (things that need to be done at the websites I own/run)
~Waiting For


...then in Outlook, folders for:....

@Waiting For
@Action


So, when I'm deciding what my NA should be I look at a contextually appropriate catagory (my "Home" list when I'm at home) and when I sit down to work at the computer then I hit the "@ Action" Outlook folder and see what needs to be done there before moving on to the broader "~Computer" or "~Websites" list? Is that about right?

Thanks!
Lisa

[scottr]

Lisa,

I would suggest some additional folders for email use:

@Read/Review (Generally no action other to to read it)
@Someday/Maybe (anything that you want to handle sometime in the future)

I also file all my email for traceability and future reference. Consequently, I have a number of folders/subfolders for storing emails after the actions are completed. Some suggestions here would be:

Active Projects
Completed Projects
Corporate Notices
General Reference
Weekly Reports
etc

This would work for almost any email system (my company happens to use Lotus Notes). For my GtD system, I also use a Palm PDA/ Palm Desktop. The only negative to this setup is transferring calendar items and NA/Projects from email to the Palm as needed.

[Hippiechick]

Scott,
Thanks for getting back to me. You made some great points and I'm going to set up my OL just like you recommend and see how it goes.
Thanks!
Lisa