View Full Version : Do you analyze your @Action list and how?
04-23-2007, 11:52 AM
I just thought that it could be useful to analyze my list in order to understand if I maybe need to block off some time for doing appropriate Next Actions. For example, I checked my @Actions lists today and found that I have:
Calls - 9
Computer - 14
Office - 5
It looks that my @Computer list is too long and maybe I should block off some time to clear it up. Thus I could try to schedule for tomorrow working at my comp.
Do you analyze your list and how? Or you just analyze them only if you have discretionary time?
04-23-2007, 06:17 PM
That said, I often recommend putting a "safety net" entry on the calender for the former projects, e.g., "deadline for client x design." This is what David Allen calls day-specific information, and you use it during your review (daily or weekly) to "heat up" the related action(s).
This "heating up" is basically how I work. Normally I have 1 or 2 big projects that I work on without having to check my lists. Later in the day I flip pages in my calendar and heat up.
04-25-2007, 06:53 PM
I just thought that it could be useful to analyze my list in order to understand if I maybe need to block off some time for doing appropriate Next Actions.I think a periodic analysis can be instructive. One useful approach is analyzing via the importance/urgency matrix: 1/1 = important and urgent (Q1), 0/1 = less important and urgent, etc. This helps me throw out the less important stuff... More at Managing Priorities (http://www.focuslearninggroup.com/resources/tips/generaltips/managingpriorities.php)
I also find it useful to block out regular time as you suggest. Morgenstern calls this "Time Mapping" - more at Taking Control of Your Days with a Time Map (http://juliemorgenstern.com/newsletter/2006/ezine0506.htm#may).