http://www.davidco.com/forum/ Public Forums: Getting Things Done en Sat, 25 May 2013 14:44:22 GMT vBulletin 60 http://www.davidco.com/forum/images/misc/rss.png http://www.davidco.com/forum/ http://www.davidco.com/forum/showthread.php?14698-My-Personal-Issue-With-Project-Creation&goto=newpost Fri, 24 May 2013 14:14:52 GMT My Personal Issues With The GTD Process I wish to write about my issues with GTD. Do not take this as a hit at GTD, but how my personality currently is not compatible with it. We all know the different steps from the workflow diagram? I will just recap to be sure: * Collect * Process *... My Personal Issues With The GTD Process
I wish to write about my issues with GTD. Do not take this as a hit at GTD, but how my personality currently is not compatible with it.

We all know the different steps from the workflow diagram? I will just recap to be sure:

* Collect
* Process
* Organize
* Review
* Do

It is of course a bit more complex than that. Collecting for me is very easy. I have no problem whatsoever writing down my thoughts in the different buckets. Having less buckets are also important as well. My own experience tells me that I should really limit them because stuff slips through the cracks. Using text files in Dropbox and OmniFocus at the same time became a no go. I put stuff in there, but I did not do much about it afterwards as frequently as I wished.

Processing, this is where things go a bit wrong. I have no issues deleting, archiving, or incubating. Projects however are something different. I can see that something is a project. I can put it in a projects list (OmniFocus), but there is where the trouble starts.

Not every project needs a detailed outcome nor may it need the brainstorming. However some projects do and my brain is a source of mindlessness and agony. I have an analytical mind and in the GTD workflow it really goes berserk to the point of paralyzation through analyzation.

It is a conditioned behavior. It is a conditioned behavior that is really not compatible with GTD (in my case at least) because it does not say stop. It can always tear down my current plans, find something better or simply analyze it so I reject the notion of it completely.

Though that behavior is currently preventing me to fully implement the GTD system, I still have many benefits from GTD. I am also training myself to become more mindful (through meditation for instance) and other mind-calming techniques.

There is also a realization (as with the Dropbox and OmniFocus inbox) that I really do not like having many systems (paper, Windows, Mac). I have some documents in paper. I have other documents that absolutely do not need to be in paper.

It is essentially scattered. Along with an over-analyzing mind. I need to simplify. I intend to simplify. Dual systems be gone (selling PC), changing the paper system to only contain really important legal documents, etc. Always scan bills, documents and archive them. I learned that I needed to view my process, but also put it in writing.

As I mentioned I am learning about being more mindful. There are a plethora of reasons and initially I did not think it would affect anything with my GTD process. Without a clear mind few things around you are really obvious. Now that I have a calmer mind I intuitively see ways to improve my workflow. I cannot yet proclaim to have solved the projects issue, but I think in time that will also become more obvious.

I am not sure whether I am writing this to get input, or that I want to share my thoughts in hope that others can benefit from it. Hope that people find this post useful! :) ]]> PUBLIC: Discuss Getting Things Done theilluminated http://www.davidco.com/forum/showthread.php?14698-My-Personal-Issue-With-Project-Creation http://www.davidco.com/forum/showthread.php?14688-Having-trouble-at-work&goto=newpost Tue, 21 May 2013 09:21:38 GMT I am just starting to get gtd. However I am in a stressful work environment and many of my colleagues offload their stress onto others, they have a range of health issues that appear to be related to work. How do you stop yourself from being engulfed in despair with so much negativity. Any ideas... I am just starting to get gtd. However I am in a stressful work environment and many of my colleagues offload their stress onto others, they have a range of health issues that appear to be related to work. How do you stop yourself from being engulfed in despair with so much negativity. Any ideas or clues are gratefully accepted.http://www.davidco.com/forum/images/...s/icon_sad.gif ]]> PUBLIC: Discuss Getting Things Done escapegardens http://www.davidco.com/forum/showthread.php?14688-Having-trouble-at-work http://www.davidco.com/forum/showthread.php?14683-GTD-software-to-handle-next-actions-that-are-not-ready-to-get-done&goto=newpost Sun, 19 May 2013 14:27:08 GMT I have tried to implement GTD using Evernote. I felt that Evernote was a good tool to use for data referencing, but I have a problem when using it for administering projects and actions. My problem is with that my action lists are overpopulated with actions that are not relevant.

Example: Let's say that I have defined a project that consists of four actions A, B, C and D, where D is dependent on action C being completed, C is dependent on action B being completed, and action B is dependent on action A being completed. The only action that is relevant for me when beeing in a context where action A can get done is action A. And if I am in a context where action B can get done, but action A is not yet completed, then action B is not relevant for me.

I have considered using Evernote to collect and archive data, but writing my own software for handling projects and actions. But before I do so, I would like to hear if anybody out there have had the same challenges, and if there indeed is software out there that can handle this (I have done some searching myself). ]]> Globen http://www.davidco.com/forum/showthread.php?14683-GTD-software-to-handle-next-actions-that-are-not-ready-to-get-done http://www.davidco.com/forum/showthread.php?14682-Dealing-with-Horizon-of-Focus-Career-Vision-Outcome&goto=newpost Sat, 18 May 2013 23:25:29 GMT Career vision get a promotion, didn't happen. So not promoted at work. Should i leave for another company ? Can't cause the higher priority is stay close to family (and not move far far away). So the deal with this i say to myself:

Its ok because i'm still with my family.
Turn to religion... have faith in better things to come ahead.
envision another positive outcome of my career.
Always review my Horizon of Focus and say, the family is more important then my career..
Define next actions on career vision that don't involve a promotion...


So just wondering how other people deal with this situation... ]]> PUBLIC: Discuss Getting Things Done Tado http://www.davidco.com/forum/showthread.php?14682-Dealing-with-Horizon-of-Focus-Career-Vision-Outcome http://www.davidco.com/forum/showthread.php?14681-Archiving-File-Folders&goto=newpost Sat, 18 May 2013 15:40:28 GMT The issue i encountered is that i have physical file folders that still have papers and docs i don't want to purge, but i don't want to see every time i open my file cabinet. I placed this at the back of my file cabinet.

I just wondering what everyone else is doing... ]]> PUBLIC: Discuss Getting Things Done Tado http://www.davidco.com/forum/showthread.php?14681-Archiving-File-Folders http://www.davidco.com/forum/showthread.php?14676-GTD-a-Moleksine-feedback&goto=newpost Wed, 15 May 2013 21:47:41 GMT Hey,

I posted detailed blog post (link below)here about how to GTD a Moleskine. I'm interested to hear feedback from users here about their experiences as I'd like to refine my method.

Thanks for the help.


http://workreadplay.com/gtd-moleskine/ ]]> silvine http://www.davidco.com/forum/showthread.php?14676-GTD-a-Moleksine-feedback http://www.davidco.com/forum/showthread.php?14672-DA-s-usage-of-iPhone&goto=newpost Wed, 15 May 2013 01:03:35 GMT David mentioned in this interview http://www.gtdtimes.com/2013/05/09/y...ng-conference/ that he switched to iPhone from Blackberry. Interesting which apps he is using for next actions, projects, reference system. How it's synced back with desktop. ]]> Dmitry Kultaev http://www.davidco.com/forum/showthread.php?14672-DA-s-usage-of-iPhone http://www.davidco.com/forum/showthread.php?14663-Drafts&goto=newpost Sat, 11 May 2013 22:29:34 GMT Drafts has become an InBox for my iPad and iPhone. It lives in my Dock. When I open Drafts it has a blank note and the keyboard is active. I can very quickly type in some text then from within Drafts I can send it to Reminders or if I type in multiple lines I can send them all as an entire list to... Drafts has become an InBox for my iPad and iPhone. It lives in my Dock. When I open Drafts it has a blank note and the keyboard is active. I can very quickly type in some text then from within Drafts I can send it to Reminders or if I type in multiple lines I can send them all as an entire list to Reminders. There is a long list of apps it works with, including OmniFocus. ]]> marcia http://www.davidco.com/forum/showthread.php?14663-Drafts http://www.davidco.com/forum/showthread.php?14650-Tips-for-Reminders-(Mountain-Lion-10.8.3)&goto=newpost Wed, 08 May 2013 18:01:55 GMT • Today view - click today's date in calendar
• Swipe a list of reminders (2 fingers on trackpad) left or right to go to previous or next list
• To view more than one list at a time, shift-click or CMD-click lists in the sidebar
• Add tags, for example "@Calls", to a reminder with a keyboard shortcut (System Preferences > Language & Text > Text)
• Select a list and press return to rename
• Reorder lists in sidebar by dragging
• Reorder reminders by dragging
• Click in space below last reminder to add a new reminder
• Hover a list in the sidebar for a sharing icon to share with others
• Single click in the text of a reminder to edit, double-click for more settings, secondary click for shortcuts
• A web address in a reminder or note is clickable. It does not need http prefix.
• Drag an email message from Mail and drop on Reminders icon in Finder or Dock or on a list in sidebar in the Reminders app itself. A reminder is created from the subject of the email. A link to the email appears in the note.
• Move reminders by dragging and dropping on top of another list in the sidebar
• CMD-double-click on a list to open it in its own window
• Double-click on a day in the calendar to open it in its own window
• Swipe down in a list (2 fingers on trackpad) to see a row showing number of completed reminders. Click on this row to see all the reminders completed for that list.
• In addition to clicking in the checkbox you can also press spacebar to check/uncheck
• Drag a reminder to a date on the calendar to assign date, time will be set to 9am
• Set how you want to be notified in System Preferences > Notifications

• Automatic date and time detection
◦ "Get chips for party Feb 6,” “Rent movie on Friday at 7pm,” “Pay bills 5/16/13," or "Take trash out after dinner."
◦ If you enter “breakfast” or “morning,” time is set as 9 a.m.
◦ If you enter “lunch “ or “noon,” time is set as 12 p.m.
◦ If you enter “dinner” or “night,” time is set as 8 p.m.
◦ If you enter a day, but don’t enter a time, time is set as 12 p.m.
◦ If you enter a time, but don’t enter a day, date is today.
◦ The date and time information moves out of the reminder's name and is used to set the notification when you press return

• Check/Uncheck more than one reminder
◦ Select more than one reminder in a list. Drag and drop these onto Completed in the sidebar. All reminders get checked.
◦ Go to Completed in the sidebar. Select reminders you want to uncheck. Drag the reminders to any list. All the reminders get unchecked.
◦ Swipe down (2 fingers on trackpad) in a list to see a row showing number of completed reminders. Click on this row to see all the reminders completed for that list. Select reminders you want to uncheck. Drag the reminders and drop on the list in the sidebar. All reminders get unchecked. ]]> marcia http://www.davidco.com/forum/showthread.php?14650-Tips-for-Reminders-(Mountain-Lion-10.8.3) http://www.davidco.com/forum/showthread.php?14645-Outlook-Office-Web-Apps-a-possibility&goto=newpost Tue, 07 May 2013 23:30:35 GMT Hi.

I do not have Microsoft Office, an actual Outlook program. However, I do use outlook(dot)com as my mail system, as well as the related Calendar and SkyDrive apps. Within SkyDrive the ability to creak OneNote notebooks and folders within for note taking and organizing. I downloaded the GTD & Outlook 2010 setup guide, but the Web version of outlook and corresponding apps are much different. For example, the Calendar app has a Task page, but Outlook doesn't.

Has anyone set up a GTD system mainly relying on the Outlook/Office WEB apps?
I'd love some help, ideas. ]]> brianlg http://www.davidco.com/forum/showthread.php?14645-Outlook-Office-Web-Apps-a-possibility http://www.davidco.com/forum/showthread.php?14644-Mac-Reminders-check-uncheck-more-than-one-item-at-a-time&goto=newpost Tue, 07 May 2013 16:11:46 GMT I just tried this out to see if it would work and it did :-) Select all or some items in a list (shift/click or cmd/click). Drag the items to Completed in the sidebar. All items get checked. Go to Completed in the sidebar. Select items you want to uncheck. Drag the items to any list. All... I just tried this out to see if it would work and it did :-)

Select all or some items in a list (shift/click or cmd/click). Drag the items to Completed in the sidebar. All items get checked.

Go to Completed in the sidebar. Select items you want to uncheck. Drag the items to any list. All items get unchecked.

This could be useful for lists that you reuse like a packing list for a trip. ]]> marcia http://www.davidco.com/forum/showthread.php?14644-Mac-Reminders-check-uncheck-more-than-one-item-at-a-time http://www.davidco.com/forum/showthread.php?14643-Add-tags-for-contexts-to-Reminders-with-keyboard-shortcuts&goto=newpost Tue, 07 May 2013 14:40:09 GMT Language & Text > Text Click + Type in shortcut followed by replacement Example: Cc @Calls Type Cc anywhere and it gets expanded to @Calls. Add to Reminders items and search for @Calls and you can bring in action items from various lists that...]]> Mountain Lion:

System Preferences > Language & Text > Text
Click +
Type in shortcut followed by replacement

Example:
Cc @Calls

Type Cc anywhere and it gets expanded to @Calls. Add to Reminders items and search for @Calls and you can bring in action items from various lists that are tagged @Calls

iOS 6
Settings > Keyboard > Add New Shortcut...

Example:
Phrase: @Calls
Shortcut: Cc

Type Cc anywhere and then press space, it expands to @Calls ]]> marcia http://www.davidco.com/forum/showthread.php?14643-Add-tags-for-contexts-to-Reminders-with-keyboard-shortcuts http://www.davidco.com/forum/showthread.php?14635-Has-anyone-gone-quot-All-Digital-quot&goto=newpost Mon, 06 May 2013 15:09:20 GMT My office is being converted to "flex workspace."

What this means is that I will be expected to work from home at least 2 days a week, and when I do come into the office, I will have to sign into a system and be given a new random desk each day.

Well, with a setup like this, keeping paper anything is next to impossible.

I need a digital tickler file, digital reference, digital everything, since I no longer will even have a file cabinet to store any paperwork.

Other than list managers, what are people using for things such as tickler files, and reference? Is there a scanner you use to scan in any real paperwork you need to maintain? ]]> apastuszak http://www.davidco.com/forum/showthread.php?14635-Has-anyone-gone-quot-All-Digital-quot http://www.davidco.com/forum/showthread.php?14634-Tickler-File-Electronic-or-Paper&goto=newpost Mon, 06 May 2013 13:00:02 GMT I have read Getting Things Done twice and am excited about starting. I have one question though. I definitely want a tickler file. About half the content on this file will come through emails and half will be things from my own life and shop. I have a home office, desk in shop with computer,... I have read Getting Things Done twice and am excited about starting. I have one question though. I definitely want a tickler file. About half the content on this file will come through emails and half will be things from my own life and shop. I have a home office, desk in shop with computer, and my mobile phone. Should I make a physical tickler folder (if so how do I get all my tasks that come via email into it)? Or should I have an electronic system? I use outlook 2010 and am open to another simple software if necessary. When I do a search on this I get bogged down with all the ideas and ways people are doing it:confused: Could someone please point me in the right direction? Thanks! ]]> PUBLIC: Discuss Getting Things Done monteu http://www.davidco.com/forum/showthread.php?14634-Tickler-File-Electronic-or-Paper http://www.davidco.com/forum/showthread.php?14632-category-creation-in-touchdowm&goto=newpost Mon, 06 May 2013 11:55:54 GMT I'm trying out Touchdown with android syncing to outlook. I can't find anyway to create new categories. Is this really the case?9 ]]> tominperu http://www.davidco.com/forum/showthread.php?14632-category-creation-in-touchdowm