http://www.davidco.com/forum/ This is for discussing specific products and tools people are personally using to implement Getting Things Done. This Forum is open to the public. en Fri, 24 May 2013 01:22:23 GMT vBulletin 60 http://www.davidco.com/forum/images/misc/rss.png http://www.davidco.com/forum/ http://www.davidco.com/forum/showthread.php?14683-GTD-software-to-handle-next-actions-that-are-not-ready-to-get-done&goto=newpost Sun, 19 May 2013 14:27:08 GMT I have tried to implement GTD using Evernote. I felt that Evernote was a good tool to use for data referencing, but I have a problem when using it for administering projects and actions. My problem is with that my action lists are overpopulated with actions that are not relevant.

Example: Let's say that I have defined a project that consists of four actions A, B, C and D, where D is dependent on action C being completed, C is dependent on action B being completed, and action B is dependent on action A being completed. The only action that is relevant for me when beeing in a context where action A can get done is action A. And if I am in a context where action B can get done, but action A is not yet completed, then action B is not relevant for me.

I have considered using Evernote to collect and archive data, but writing my own software for handling projects and actions. But before I do so, I would like to hear if anybody out there have had the same challenges, and if there indeed is software out there that can handle this (I have done some searching myself). ]]> Globen http://www.davidco.com/forum/showthread.php?14683-GTD-software-to-handle-next-actions-that-are-not-ready-to-get-done http://www.davidco.com/forum/showthread.php?14676-GTD-a-Moleksine-feedback&goto=newpost Wed, 15 May 2013 21:47:41 GMT Hey,

I posted detailed blog post (link below)here about how to GTD a Moleskine. I'm interested to hear feedback from users here about their experiences as I'd like to refine my method.

Thanks for the help.


http://workreadplay.com/gtd-moleskine/ ]]> silvine http://www.davidco.com/forum/showthread.php?14676-GTD-a-Moleksine-feedback http://www.davidco.com/forum/showthread.php?14672-DA-s-usage-of-iPhone&goto=newpost Wed, 15 May 2013 01:03:35 GMT David mentioned in this interview http://www.gtdtimes.com/2013/05/09/y...ng-conference/ that he switched to iPhone from Blackberry. Interesting which apps he is using for next actions, projects, reference system. How it's synced back with desktop. ]]> Dmitry Kultaev http://www.davidco.com/forum/showthread.php?14672-DA-s-usage-of-iPhone http://www.davidco.com/forum/showthread.php?14663-Drafts&goto=newpost Sat, 11 May 2013 22:29:34 GMT Drafts has become an InBox for my iPad and iPhone. It lives in my Dock. When I open Drafts it has a blank note and the keyboard is active. I can very quickly type in some text then from within Drafts I can send it to Reminders or if I type in multiple lines I can send them all as an entire list to... Drafts has become an InBox for my iPad and iPhone. It lives in my Dock. When I open Drafts it has a blank note and the keyboard is active. I can very quickly type in some text then from within Drafts I can send it to Reminders or if I type in multiple lines I can send them all as an entire list to Reminders. There is a long list of apps it works with, including OmniFocus. ]]> marcia http://www.davidco.com/forum/showthread.php?14663-Drafts http://www.davidco.com/forum/showthread.php?14650-Tips-for-Reminders-(Mountain-Lion-10.8.3)&goto=newpost Wed, 08 May 2013 18:01:55 GMT • Today view - click today's date in calendar
• Swipe a list of reminders (2 fingers on trackpad) left or right to go to previous or next list
• To view more than one list at a time, shift-click or CMD-click lists in the sidebar
• Add tags, for example "@Calls", to a reminder with a keyboard shortcut (System Preferences > Language & Text > Text)
• Select a list and press return to rename
• Reorder lists in sidebar by dragging
• Reorder reminders by dragging
• Click in space below last reminder to add a new reminder
• Hover a list in the sidebar for a sharing icon to share with others
• Single click in the text of a reminder to edit, double-click for more settings, secondary click for shortcuts
• A web address in a reminder or note is clickable. It does not need http prefix.
• Drag an email message from Mail and drop on Reminders icon in Finder or Dock or on a list in sidebar in the Reminders app itself. A reminder is created from the subject of the email. A link to the email appears in the note.
• Move reminders by dragging and dropping on top of another list in the sidebar
• CMD-double-click on a list to open it in its own window
• Double-click on a day in the calendar to open it in its own window
• Swipe down in a list (2 fingers on trackpad) to see a row showing number of completed reminders. Click on this row to see all the reminders completed for that list.
• In addition to clicking in the checkbox you can also press spacebar to check/uncheck
• Drag a reminder to a date on the calendar to assign date, time will be set to 9am
• Set how you want to be notified in System Preferences > Notifications

• Automatic date and time detection
◦ "Get chips for party Feb 6,” “Rent movie on Friday at 7pm,” “Pay bills 5/16/13," or "Take trash out after dinner."
◦ If you enter “breakfast” or “morning,” time is set as 9 a.m.
◦ If you enter “lunch “ or “noon,” time is set as 12 p.m.
◦ If you enter “dinner” or “night,” time is set as 8 p.m.
◦ If you enter a day, but don’t enter a time, time is set as 12 p.m.
◦ If you enter a time, but don’t enter a day, date is today.
◦ The date and time information moves out of the reminder's name and is used to set the notification when you press return

• Check/Uncheck more than one reminder
◦ Select more than one reminder in a list. Drag and drop these onto Completed in the sidebar. All reminders get checked.
◦ Go to Completed in the sidebar. Select reminders you want to uncheck. Drag the reminders to any list. All the reminders get unchecked.
◦ Swipe down (2 fingers on trackpad) in a list to see a row showing number of completed reminders. Click on this row to see all the reminders completed for that list. Select reminders you want to uncheck. Drag the reminders and drop on the list in the sidebar. All reminders get unchecked. ]]> marcia http://www.davidco.com/forum/showthread.php?14650-Tips-for-Reminders-(Mountain-Lion-10.8.3) http://www.davidco.com/forum/showthread.php?14645-Outlook-Office-Web-Apps-a-possibility&goto=newpost Tue, 07 May 2013 23:30:35 GMT Hi.

I do not have Microsoft Office, an actual Outlook program. However, I do use outlook(dot)com as my mail system, as well as the related Calendar and SkyDrive apps. Within SkyDrive the ability to creak OneNote notebooks and folders within for note taking and organizing. I downloaded the GTD & Outlook 2010 setup guide, but the Web version of outlook and corresponding apps are much different. For example, the Calendar app has a Task page, but Outlook doesn't.

Has anyone set up a GTD system mainly relying on the Outlook/Office WEB apps?
I'd love some help, ideas. ]]> brianlg http://www.davidco.com/forum/showthread.php?14645-Outlook-Office-Web-Apps-a-possibility http://www.davidco.com/forum/showthread.php?14644-Mac-Reminders-check-uncheck-more-than-one-item-at-a-time&goto=newpost Tue, 07 May 2013 16:11:46 GMT I just tried this out to see if it would work and it did :-) Select all or some items in a list (shift/click or cmd/click). Drag the items to Completed in the sidebar. All items get checked. Go to Completed in the sidebar. Select items you want to uncheck. Drag the items to any list. All... I just tried this out to see if it would work and it did :-)

Select all or some items in a list (shift/click or cmd/click). Drag the items to Completed in the sidebar. All items get checked.

Go to Completed in the sidebar. Select items you want to uncheck. Drag the items to any list. All items get unchecked.

This could be useful for lists that you reuse like a packing list for a trip. ]]> marcia http://www.davidco.com/forum/showthread.php?14644-Mac-Reminders-check-uncheck-more-than-one-item-at-a-time http://www.davidco.com/forum/showthread.php?14643-Add-tags-for-contexts-to-Reminders-with-keyboard-shortcuts&goto=newpost Tue, 07 May 2013 14:40:09 GMT Language & Text > Text Click + Type in shortcut followed by replacement Example: Cc @Calls Type Cc anywhere and it gets expanded to @Calls. Add to Reminders items and search for @Calls and you can bring in action items from various lists that...]]> Mountain Lion:

System Preferences > Language & Text > Text
Click +
Type in shortcut followed by replacement

Example:
Cc @Calls

Type Cc anywhere and it gets expanded to @Calls. Add to Reminders items and search for @Calls and you can bring in action items from various lists that are tagged @Calls

iOS 6
Settings > Keyboard > Add New Shortcut...

Example:
Phrase: @Calls
Shortcut: Cc

Type Cc anywhere and then press space, it expands to @Calls ]]> marcia http://www.davidco.com/forum/showthread.php?14643-Add-tags-for-contexts-to-Reminders-with-keyboard-shortcuts http://www.davidco.com/forum/showthread.php?14635-Has-anyone-gone-quot-All-Digital-quot&goto=newpost Mon, 06 May 2013 15:09:20 GMT My office is being converted to "flex workspace."

What this means is that I will be expected to work from home at least 2 days a week, and when I do come into the office, I will have to sign into a system and be given a new random desk each day.

Well, with a setup like this, keeping paper anything is next to impossible.

I need a digital tickler file, digital reference, digital everything, since I no longer will even have a file cabinet to store any paperwork.

Other than list managers, what are people using for things such as tickler files, and reference? Is there a scanner you use to scan in any real paperwork you need to maintain? ]]> apastuszak http://www.davidco.com/forum/showthread.php?14635-Has-anyone-gone-quot-All-Digital-quot http://www.davidco.com/forum/showthread.php?14632-category-creation-in-touchdowm&goto=newpost Mon, 06 May 2013 11:55:54 GMT I'm trying out Touchdown with android syncing to outlook. I can't find anyway to create new categories. Is this really the case?9 ]]> tominperu http://www.davidco.com/forum/showthread.php?14632-category-creation-in-touchdowm http://www.davidco.com/forum/showthread.php?14631-Outlook-follow-up-flag-equivalent-for-GMail&goto=newpost Mon, 06 May 2013 07:41:10 GMT Hi all,

My company is "going Google" so I'll be switching from Outlook to GMail. I'm very happy about this overall but I am a big fan of the Follow-Up flag in Outlook. I've searched everywhere and can't seem to find the equivalent functionality in GMail - anyone have a suggestion for this? Are "Tasks" the best way to go (haven't investigated in detail if this can do the trick yet)?

I can use the labels, but really need day-specific reminders - don't want to review all my e-mail follow-ups on a daily basis.

Thanks,
Lars ]]> larsh http://www.davidco.com/forum/showthread.php?14631-Outlook-follow-up-flag-equivalent-for-GMail http://www.davidco.com/forum/showthread.php?14614-Looks-like-I-m-done-with-Things.-What-next&goto=newpost Fri, 03 May 2013 22:03:10 GMT I have been using Things for a while, basically since the beta prior to the 2.0 release.
It's worked well, with fast syncing, and I had found a simple implementation that
was very vanilla and very fast. Last night I was having a problem with the clipping
feature on my Mac Book Air, and decided to re-install and restore from the cloud.
I know what to do, I've done it before, but this time... something is corrupted, and
nothing will sync to the cloud database anymore. I guess I will turn in a trouble
ticket, but I realize now I was playing with fire, and probably will not return to Things.
I will have no trouble recreating my lists, but still it's very annoying.
I know how backups work with Omnifocus and Toodledo, and I guess
I will look into backups with Reminders too. Any other thoughts?
. ]]> mcogilvie http://www.davidco.com/forum/showthread.php?14614-Looks-like-I-m-done-with-Things.-What-next http://www.davidco.com/forum/showthread.php?14593-Prezi&goto=newpost Wed, 01 May 2013 15:44:59 GMT I there anyone who has experience with Prezi? www.prezi.com I there anyone who has experience with Prezi?

www.prezi.com ]]> Tom.9 http://www.davidco.com/forum/showthread.php?14593-Prezi http://www.davidco.com/forum/showthread.php?14575-Swift-To-Do-List&goto=newpost Fri, 26 Apr 2013 19:21:02 GMT I am new here. Please correct me if I breach etiquette in any way, and let me know. Recently, I discovered Evernote (EN) in my quest to tame the paper tiger. I have been using it in conjunction with a Fuji ScanSnap for a about a month now, and I am in love with the setup. Now, it is time for... I am new here. Please correct me if I breach etiquette in any way, and let me know.

Recently, I discovered Evernote (EN) in my quest to tame the paper tiger. I have been using it in conjunction with a Fuji ScanSnap for a about a month now, and I am in love with the setup. Now, it is time for me to incorporate an effective GTD system. I am almost done reading the GTD book (by DA). So, I am still exploring software alternatives for that part of the game.

I know that there are many who espouse using EN for GTD (most famously, The Secret Weapon). However, in my view (and as the makers of EN themselves admit), it is a forced fit. I guess it will work, but only after vigorously beating it into shape. These are just my impressions; I could be wrong.

So, I began to look around for GTD-specific software that will work across my desktop and laptop machines (Windows), my iPad, and my Android phone (which EN does like a champ). Wunderlist and Astrid come close . . . but they don't quite leave my fully satisfied.

Just recently, I "bought" a free copy of a to-do software, called Swift To List (through http://bitsdujour.com). I had not heard of Swift before. But, just after installing it, I am very impressed by how much customization it is capable of! I am still playing with it. So, I don't know where landmines may be hidden.

My question is, "Have any of you used this?" They have a 30-day free trial, three different versions, and features that appear to be very impressive at first glance. They say they have apps to sync with mobile devices. But, I have not explored that aspect of it yet. One problem with that software is that it is expensive! But, my GTD efforts are quite high in my priority of things right now.

Anyhow, I am not affiliated with them in any way, except as a customer. So, please do not construe my question as a disguised marketing effort. I searched for "Swift To-Do" on this Forum, and did not find anything.

If you have thoughts about this, would you share them please?

If you are curious, this application can be found at: http://www.dextronet.com/ . Also, check out the following pages:

http://www.dextronet.com/swift-to-do...tware/editions

http://www.dextronet.com/swift-to-do...tware/features

Thank you for your attention.

~ JC ~ ]]> javacafe http://www.davidco.com/forum/showthread.php?14575-Swift-To-Do-List http://www.davidco.com/forum/showthread.php?14570-Re-Omnifocus-substitute-for-MS-based-computer&goto=newpost Thu, 25 Apr 2013 03:52:37 GMT Hi all, I have never used Omnifocus but after seeing a number of reviews/write ups on it I was just wondering is there a good substitute for Omnifocus but on a Microsoft based computer? Kind regards, Boxy07 Hi all,

I have never used Omnifocus but after seeing a number of reviews/write ups on it I was just wondering is there a good substitute for Omnifocus but on a Microsoft based computer?

Kind regards,

Boxy07 ]]> Boxy07 http://www.davidco.com/forum/showthread.php?14570-Re-Omnifocus-substitute-for-MS-based-computer