Where to put possibly-needed emergency info?
My friend, a single mother of 2 kids, just told me that one of her kids was diagnosed with a mental illness. She asked if I could be on stand-by to pick up her other child in case of emergency. I said yes.
Since her other child has a complex after-school schedule, she emailed it to me. In the event of an emergency, I can grab the schedule and know where to pick him up. I'd also like to have her cell phone number and some additional info on hand.
So, now I'm holding a sheet of paper that I may not need for days, weeks, or months. But if I do need it, it should be handy (no shuffling papers, searching through files, etc). I'm thinking it should not be electronically stored, in case I'm not at my computer when she calls. But I don't want it cluttering up my purse/briefcase all the time. I'm perplexed where to put it. Maybe my car glove compartment?
Do other people have papers like this? Where do they go in your system?
A meta-answer to how to always have emergency info on hand
I suggest the approach be to brainstorm. Spend a few minutes jotting down every conceivable location and situation you might be in, where you would need this information to be immediately available.
Then figure out a solution, or more precisely, a set of solutions, to the problem of how to have that information available all the time.
If the information is substantial (e.g. pages of information), think if you can triage it. Maybe you only need a small big (e.g. a phone list) for the immediate phase, then when that is under control, you can retrieve the rest of it.
Some information in your wallet, on your phone, in "the cloud," in your car, in your office, at home, etc. -- that probably covers pretty much every circumstance.
Also make a list of where all THOSE lists are, so if there is an update, you can update all of them and avoid having conflicting and incomplete sets of information.