New Supervisor - New Challenges

I have been using GTD for just short of 2 years as the member of a three person team. I was previously not the supervisor, so my project list was very specific to my projects and it worked very well.

I have recently been promoted to the team supervisor and now responsible for everything in our division. I am very comfortable with delegating tasks and projects, but I am ultimately responsible for the outcome of the divisions projects and feel like I need to keep a finger on the status of the projects (especially with 2 brand new employees).

So my question is - what goes on my "Project" list now? If I add all of our projects, the total number would be greater than 100 and I seem to shy away from the weekly review with such a daunting list of projects to review...

Any suggestions?

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Originally Posted by doncamp1

So my question is - what goes on my "Project" list now? If I add all of our projects, the total number would be greater than 100 and I seem to shy away from the weekly review with such a daunting list of projects to review...

Any suggestions?

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I presume you require to get an update on every one of those projects, so you need an action which allows you to get an update. If one person has 5 projects you could always group them under one agenda item, but otherwise, if you need 100 updates ...you need 100 updates.

sorry

There was a thread on here about keeping a separate delegated projects list. I tried to find it but just putting project into the search box brought up pretty much all threads. I use such a list for projects that are their responsibility, but that I want to track. Anything that I need to discuss or that I'm waiting for still go on my respective context lists though.

Quote:

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Originally Posted by doncamp1

If I add all of our projects, the total number would be greater than 100 and I seem to shy away from the weekly review with such a daunting list of projects to review.

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If that's the major concern, it might make sense to have a secondary Weekly Review that covers only these delegated projects. It would probably make sense to have the subordinates there for that review as well.

Thanks for all the quick replies. I like the idea of keeping a 2nd list for their projects and keeping them segregated from my own list. We have a staff meeting once a week so keeping their projects in a separate list would help to set the agenda for the staff meeting and keep my weekly review from taking a few hours.

Thanks!

Don

I suspect that you will be using a lot of Waiting For. and every weekly review and follow up Agenda/Calls to make sure the project is on progress.

Maybe a weekly status report? or daily feeds of twitter from your team?