If you use Outlook for email, do you organize in folders, categories, or both?
In Outlook email have used folders forever. Have 2 main folders: 1 for work, 1 for personal. Many subfolders (eg 100)
Can see the benefit of categories (tags) as can associate an email item with >1 category.
Have started using tags in other software: Evernote/internet browser/RSS feeds/financial program. Evernote has been my 1st software storing data where I have simplified folders (only 2..personal and work), and emphasized tags.
Also (separately from Outlook) have many files on Windows PC: My documents eg MS word/Excel/notepad etc. These are in folders. Is there any way to "tag" these items?
I like using folders for bookmarks in a browser. Simple to open multiple sites simultaneously eg "weekday morning-home" or "weekday-arrive at work".
Main decision right now is how to organize email in Outlook. I also use a Blackberry, and it does not appear that Outlook categories are shown for email on the Blackberry (they are for tasks). I guess that's not a huge deal, as there are other ways to search for emails on the Blackberry.
I'd like to have some standardization of tags/folders across different platforms to simplify life.
ditch action folders is my advice
Following on from the previous comment, personally when I started to deal with much bigger volumes of work than when I first implemented GTD I found that having folders/tags in email just meant that I had to monitor two systems. Two lots of places actions could be, two places to organise & update in the weekly review, two places to decide between when I wanted to choose what to do next. in the end, as the previous poster put it, I followed Merlin Mann's advice and now i just strip anything out of my emails that needs doing & keep a single set of Next Action/Project lists with everything in it.
Now when something comes in, I process it and toss it in a single archive folder. Sounds small but the weight of my mind is fantastic.
I use folders & categories
Well mostly folders to gather project related email into the a common place. This makes it easier for me to move more quickly through my weekly review of projects and status.
I use categories to easily use an outlook rules to direct copies of email I send that I want captured with the projects. Actually, in practice that works best for me is for my @Waiting folder. Whenever I send an email that I expect a response back from, I add the @Waiting category and my outlook rule places a copy on in that folder. If they reply from my email, comes back with that same category and stores in the @Waiting folder. That is a folder that I process daily.