Projects without an end / criteria for completion - labels instead?
Hi everyone. I am using www.nozbe.com for my GTD implementation, but this is a general question: suppose you realise that you are behind in some regular task, and that your aim is to both catch up with that task, but also to continue doing it in an ongoing way. Where does that fit into the system? If I make it a project, then it means that the project will never be complete. Yet I seem to think that in GTD, projects should be SMART, ie they have an end, and criteria for completion. In Nozbe it is possible to assign a 'label' to a project (in others perhaps it would be the use of a tag). I am thinking that it might be best to keep labels for this sort of ongoing aim (eg 'keep up to date with important contacts'), and specific plans to do so (eg 'organise a party for important contacts') could be projects. How do others handle this sort of thing?
With thanks, Will
Projects without end? => Areas of focus
Hi everyone, long time reading, but this is my first post; sorry if my English is not good enough, as it's not my mothertongue, ;-)
I agree with abhay. If there is a project without end, perhaps it should be classified as either an Area of focus or a checklist.
Areas of Focus are those 7-10 areas you should/need to care about in an ongoing way, but without any deadline. They cannot be checked-off.
"Family", "friends", "economy", "car maintenance", "human resources"... could be some examples of them. They can have attached a project or maybe not: you don't finish economy, but you can pay your yearly bills.
There is a very clarifying public podcast regarding this issue by Meg Edwards - Creating a Projects List
There is a simple solution:
use your reminder system.
Your calendar for three types of information: 1) day-specific activities, 2) time-specific activities, i.e. appointments and meetings, and 3) day-specific information (that you want to think about, remember, or be reminded of).
Therefore, put it on the calendar.
However, you want a quick way to distinguish information reminders from scheduled commitments. Therefore, use a different format.
(taken new vitamins today?)
4 PM - AT&T WCB re call quality issues on 5555 number
(Henry back from Hawaii)
6:30 PM - help RG move furniture
(7:00 p.m. - special on HBO)
8 pm - jazzercise class
(called Mom recently?)
In your case, you could put a reminder for the next 4 weeks that you want to do something. You may also want to put reminders mid-week to remind you of the upcoming deadline. Around the 4th week, you could put a reminder to add in more reminders. :-)
Hope this helps,