Problems synching Outlook and Toodledo
I used to use Outlook with the iPhone and found the only reliable synch was using iMexchange - reliable but somewhat slow. I went through several months of pain trying to get toodledo to synch reliably with Outlook without success. I found it impossible to trust a system that kept losing items, resulting in me having to manually reconcile my tasks between Toodledo and Outlook at every weekly review.
My present system is Omnifocus on Mac and iPhone, which works faultlessly.
Questions about Toodledo and imExchange
Have any of you Toodledo users had crash or data loss issue as reported on the Toodledo site with Chromatic Dragon?
And for those of you using imExchange, what was your experience with the setup? Easy? Difficult? Did your IT dept. have to get involved?
My System: Outlook/Add-In/Toodledo/Evernote
After experimenting with Outlook/iPhone combinations for over a year, the past few months I've settled on a solution that has been reliable and quite effective for me. I've never had an issue with losing tasks or creating duplicates, and I've even successfully restored all my tasks a few times as a clean-up process.
Originally Posted by thehawk9
I'm in an Outlook environment using Exchange. For tasks, I use the Chromatic Dragon app to sync tasks with the Toodledo service. I have both the ToDo app and the Toodledo app on my iPhone set up to sync with Toodledo. Both have worked fine, so which you choose comes down to personal preference. (I use the Toodledo one.)
I use Outlook with the GTD add-in at work (but the way I use it, I sacrifice much of the functionality, so it's not necessary for this setup to be effective). I still use the "action" drop down to assign contexts to items created from within Outlook, and I like the "Send and Waiting For" options, etc. However, when I'm on my phone or on the Toodledo website, I add the task to a folder (which syncs to an Outlook category), but it doesn't sync back to the GTD add-in Action field. For that reason, I've modified my views to sort tasks by category, and not by the "Action" field.
As for calendar, contacts, and email, the iPhone works with Exchange directly, and does so quite well.
I keep all my notes in Evernote. They have multiple mobile platforms, mac and windows desktop clients, a web site, and an excellent Chrome browser extension. All of these combined allow you create, search for, and edit notes from anywhere.
With this setup, all my notes, contacts, calendar items, and lists are synced without needing to go through iTunes.
iMExchange Easy to install
If you get iMExchange in the iTunes store, there is a free version that can be used to determine if your IT infrastructure can support it. If it works, then buy the full version which I have found works wonderfully. If not you may need to work with IT to see if they will work with you to get it implemented. I use Outlook with Exchange and the Netcentrics Add-in as my GTD task workflow.