GTD for housework

I've used GTD with success when I was working as a lawyer. Now that I'm "not working" and I stay home to take care of house, pets, and child, with the occasional art project, I am finding that it does not go quite so well. My lists are just... way too long. I have gone from having between a hundred to two hundred projects, to having so many that I never feel I've successfully listed them all. My review takes hours. Not two hours, ten hours. I am experimenting with modifications to GTD to see if I can get this to work, like leaving routine "always need doing" tasks like laundry out of the review. Any ideas for using GTD successfully in a home setting? For modifications in such a setting?

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Originally Posted by SolveigSingleton

I've used GTD with success when I was working as a lawyer. Now that I'm "not working" and I stay home to take care of house, pets, and child, with the occasional art project, I am finding that it does not go quite so well. My lists are just... way too long. I have gone from having between a hundred to two hundred projects, to having so many that I never feel I've successfully listed them all. My review takes hours. Not two hours, ten hours. I am experimenting with modifications to GTD to see if I can get this to work, like leaving routine "always need doing" tasks like laundry out of the review. Any ideas for using GTD successfully in a home setting? For modifications in such a setting?

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I had a similar situation, and it felt like nothing was familiar and everything was overwhelming at times. I also have a home-based business to add to the mix. Here are my top few tips... let me know if you want me to elaborate.

1) Take a fresh look at your Areas of Focus (areas of responsibility). I categorize all of my project lists by area of focus. ("Household" is always twice as long as every other list) Are all of them appropriate for you in your new role? Add/delete as necessary.

2) Make sure all of your next actions really are next actions and not projects (need more than one action to complete). If not, off to the project list they go!

3) Embrace "Someday/Maybe"! You do not have to do everything on your list now, or even soon. Having a robust Someday/Maybe list is a good thing!

4) Keep your eyes on the prize. (i.e. what are you here for? If it's to pick up every single dirty gym sock, or nurture your relationships, be clear about it) Don't let what you think you should be doing take away from whatever you ultimately want to accomplish at this time of your life.

5) It's OK to delegate. Do the things only you can do (play with your kids, walk the dog - it's good exercise, so don't delegate the healthy things!). See if you can delegate everything else (or a good chunk of it at least).

That's it. Hope it helps! (by the way, Solveig is one of my favorite names... just lovely.)

Dena

I would definitely endorse Dena's ideas, particularly no. 3 about the Sd/Mb list. Quite a few people split the list into a Someday/Later and Someday/Maybe to make a distinction between those things that are perhaps pipe dreams and those that you really do want to do, just don't have the bandwidth now. Splitting the lists up also means that you can review Someday/Later each week, but may only need to look at Someday/Maybe once a month.

I found my @House context was way too big as well. My solution was to split it up into @Chores, @DIY, @Garden, @Paperwork and @Home for the stuff that didn't fit into any of these. These are contexts I can work from pretty well. It makes sense to save up all my DIY for one day when I've got my tools out. @Garden can be ingored if it's raining, etc.

Another think I do to help with long action lists is to start my actions with a limited set of verbs and sort alphabetically. The best example I have is @Internet where I currently have 7 Checks, 1 Download, 2 Gets, 14 Googles, 5 Reads, etc. I might decide there is something really important to look up and go down all my Googles while I'm in search mode.

Hope you find my tips useful!

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Originally Posted by cfoley

Another think I do to help with long action lists is to start my actions with a limited set of verbs and sort alphabetically. The best example I have is @Internet where I currently have 7 Checks, 1 Download, 2 Gets, 14 Googles, 5 Reads, etc. I might decide there is something really important to look up and go down all my Googles while I'm in search mode.

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I LOVE this idea! If only I didn't have a paper-based system...! Doh!

Dena

For home the best thing has been having evening, morning, weekend and cleaning checklists. They store a ton of routine things to do, but I keep them in a separate app to my next actions lists so they don't clutter them up. I usually work in either routine work mode or action list mode, I devote separate time periods to both. Also make an office space so that is home base, where you do all your planning from

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Originally Posted by SolveigSingleton

I've used GTD with success when I was working as a lawyer. Now that I'm "not working" and I stay home to take care of house, pets, and child, with the occasional art project, I am finding that it does not go quite so well. My lists are just... way too long. I have gone from having between a hundred to two hundred projects, to having so many that I never feel I've successfully listed them all. My review takes hours. Not two hours, ten hours. I am experimenting with modifications to GTD to see if I can get this to work, like leaving routine "always need doing" tasks like laundry out of the review. Any ideas for using GTD successfully in a home setting? For modifications in such a setting?

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My answer to long GTD lists is minimalism. I found out that I really don't need all this stuff.

Too many house-related projects? Move to a smaller house and do not allow house to own you.

Too many pet-related projects? Don't have pets and do not allow them to own you.

Too many kid-related projects? One area where minimalism seems to not apply. But some routine improvements may be possible.

Too much laundry? Do you really need all these cloths? Shouldn't every family member take care of his/her own laundry?

"The things you own end up owning you." - Tyler Durden, Fight Club

Check out flylady.com. It may help.

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Originally Posted by SolveigSingleton

Any ideas for using GTD successfully in a home setting? For modifications in such a setting?

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I've set up some checklists for basic cleaning and stuff based a bit on FlyLady and a bit on the book Happily Organized Family and a bit on Julie Morgenstern's and a bit on the Sidetracked Home Executive stuff. The project I have in my GTD system is "Basic Housecleaning" under my AOF of "Keep a Comfortable House" and I have actions set to "Do monthly housecleaning checklist" or "Do weekly housecleaning list" and they repeat as necessary within the project.

That way basic stuff doesn't clutter up my GTD system but I am still getting reminders to do those tasks from within the GTD system and I review the checklists during reviews to be sure the items on them are correct.

It would help me to understand your problem better if you could be more specific about what sorts of things are on your list.

I am a stay at home mom and home school my high school and middle school students. I also served on a couple of nonprofit boards, but am retired for the time being until I get children into college.

I've been mulling over where I was when I first had children and it seemed impossible to keep up compared to now where my list of projects and next actions seems shorter because many things are now routinized and I don't put them on any lists, I just do them (usually daily). Certainly there are work jobs like this as well where some things get done every day no matter what or once a week and as some point you would stop putting that item anywhere because it would be routine, but running a home is a job with many, many jobs you do over and over with no end in sight.

Since I only recently started GTD, I notice that I didn't even consider putting many of the jobs that 15 years ago seemed to engulf me on my lists because I just do them now.

So knowing what it is you need done and what if any thing is routine might help.