Best way to get an item from idea/email/conversation to in the list
I am new to the forum but I was searching around for this topic and didn't find anything specific on it.
My current GTD setup is a series of lists in Evernote, each in their own note. So Next Actions is a notebook, then @Home or @Office context is a note within, each with separate bullet points. I have an Inbox in Evernote set as my default, and I can email right into that inbox.
So for example, I email someone to ask them to do an analysis, then send it to me. I BCC my Evernote email (because I can email right into it), then I am done with the task in Outlook. Then every 1-2 days I empty the inbox and add this event to my @Waitingfor list.
My issue, though, is that I get literally 100+ things like this per day that I am asking for, needing to accomplish, etc - and it takes me a half hour a day to update the lists because of the setup. You may say "you just have too many things" but that isn't the case, I accomplish them -I just need a better way to move the idea of the action over to the list more efficiently.
I have thought about doing like Daniel Gold and making each Note an action (so the @Waitingfor is a notebooks with each of those emails a note) - however, renaming the subject lines in order to make each action meaningful is time consuming.
I have thought about a service like remember the milk to email into, but I have the same problem as above.
I would like to be able to print the list, although it isn't 100% required. Additionally, offline access/updating is very necessary.
I have thought about an assistant but at some point you are typing to her the action you want her to add, just do it myself and safe the effort.
Any suggestions for how to better manage this problem? New system? Any help is much appreciated!
Why I do things the way I do
I like the idea of using as few programs as possible. I use Evernote for mind-dumping - ubiquitous collection of ideas, project support actions, etc. I can store my someday items (as notes), to read items, etc all in one place that is available everywhere (android/web/computer) and offline. So I started using Evernote for next action collection as well, and putting them into one note separated by context worked pretty well because I can pull up my @Call list driving down the road thru the android app and knock out a few calls.
If I were using one note per task I could do the same thing, the downside is that I couldn't print a "task list" like I do now, also scheduling would be a bit cumbersome (although not in conflict with GTD, I don't think). But it would still take considerable work to modify/add the notes w/subjects to become next actions.
Also, there seem to be a shortage of real ubiquitous to do list tools out there that are accessible anywhere...
Bottom line is that I may just be trying to do too much and no tool will solve the problem.