GTD software to handle next actions that are not ready to get done
I have tried to implement GTD using Evernote. I felt that Evernote was a good tool to use for data referencing, but I have a problem when using it for administering projects and actions. My problem is with that my action lists are overpopulated with actions that are not relevant.
Example: Let's say that I have defined a project that consists of four actions A, B, C and D, where D is dependent on action C being completed, C is dependent on action B being completed, and action B is dependent on action A being completed. The only action that is relevant for me when beeing in a context where action A can get done is action A. And if I am in a context where action B can get done, but action A is not yet completed, then action B is not relevant for me.
I have considered using Evernote to collect and archive data, but writing my own software for handling projects and actions. But before I do so, I would like to hear if anybody out there have had the same challenges, and if there indeed is software out there that can handle this (I have done some searching myself).
Using "Secret Weapon" for GTD and Evernote
I've been using Evernote for GTD for several months, and I had a similar problem of too many non-actionable tasks at first. I've tried to implement The Secret Weapon (http://www.thesecretweapon.org/) as a way of integrating GTD and Evernote and it's been working for me.
For each project, I use a PROJECT PLANNING note where I name the project, identify key information (other team members or important contacts ...), then I have a section on that note called NEXT ACTIONS and a section called BRAINSTORMING. My NEXT ACTIONS section is a list of all actions that I can think of that relate to this project, but I select the one or more actions that can be tackled now and create new individual notes for them. I tag the new notes and the PLANNING note with a project name tag, then I tag the one or two next action notes with a tag for when it needs to be done (0-today, 1-next, 2-later) and a tag for context if I need that (@home, @office, etc.).
When I complete an action, I remove the context and time tags and add a new tag called ACTION COMPLETED. I review my project planning note, select the next action, and start over...
I'm sure there are many ways to improve what I'm doing, but this is working for me for the time being, and I know it will evolve as I get better at this.
B, C, and D are not Next Actions since they are not immediately doable.
B, C, and D are not Next Actions since they are not immediately doable. Shouldn't be placed on @context lists - should be stored in a Project notes or reference file.
Originally Posted by Globen
only the next action should be tagged as such
the answer was pretty good worded already but indeed you should make sure that you have a tag for each context and only tag the next actions that you can actually do at that time. (the next actions in a separate note)
Check my signature, I've made a video series about the subject.