Managing a paper Next Action list: how to?
I just completed reading GTD and spent two weekends at work to implement GTD. I purchased David Allen Co's Implementation Guide and the System Guides to support the implementation and my understanding. This week, 7/15/13, was my first week of daily reviews with the lists that I created. I'm using a combination of my Covey organizer binder - paper lists - and Outlook for e-mail captured next actions. I notice feeling "unstuck" which is a reason I implemented GTD at work.
My question: I have a paper Next Action list in the context of Office. There are 16 items. I've completed 4. When the page is full, I'll have a combination of completed and not completed next actions. Any recommendations of what to do with the actions not completed when I go to the next page? I can keep two (and more as I go) pages. I could move these actions not completed to a someday/maybe list to clean up the Office context list. I could rewrite these next actions to the new Office context list.
I look forward to hearing your thoughts and recommendations.
I limited to two pages when I was on paper lists
I also used my Franklin-Covey planner with tabs for each type of list (projects, next actions, waiting for, someday/maybe etc). For each context, I limited my active list to two pages, crossing off completed actions as they were done. When I filled the second page, I rewrote anything still undone from the first page onto a third page. This gave me an opportunity to renegotiate that action (delete, delegate, someday/maybe) or rewrite it or recommit to it. When I got to the end of the third page, I rewrote any incomplete actions from the second page onto the fourth page and removed the paper with pages 1/2 from my planner.
It worked for me but I have a lot of action items (each page would hold 35-40 entries) - your threshold may be lower and you may want to keep it on one page.
Or perhaps you are better able to get everything done than me and you can just do everything that is not yet done and not need to rewrite!
Good luck - paper is a great way to get started with GTD.