need ideas for semi-mobile road warrior
I am a sales professional who spends approximately 1/2 the day in my car and with customers. Currently I used a Classic Size Franklin Covey planner for my day to day needs.
The challenge I face in using the GTD is how to carry my binder and
laptop without breaking my back and fumbling with stuff in front of a client? My GTD binder is two inches thick, my franklin binder 2 1/2 inches thick and my laptop etc I feel like I a moving an elephant every day.
If I carry my GTD binder and laptop and associated files/literature I am hauling 12 to 18 pounds of stuff around. In fact I carry a laptop case and a briefcase instead of one heavy bag to balance out the load.
When I am in front of a a client I find I need my calendar, phone list, record of events and the to do list handy. (FYI-I like to schedule my to dos for a certain day. I move stuff from my master list to the date in my weekly wrap-up) Carry a classic size binder, client file, and legal pad and balancing all on your lap is a challenge.
I tried a palm pilot for two years and found I am too visual and like to write my daily record of events and notes as I go. I never got the writing down in the Palm Pilot and found the screen area too small.
What are other on the road folks doing to implement GTD without hauling around so much stuff?
I thank you in advance for your ideas.
Thanks Tallmarvin and CosmoGTD
Thanks for your insights. You have both given me some food for thought.
Re: need ideas for semi-mobile road warrior
What's in your GTD binder? The reason I ask, is because at minimum, the GTD system is made up of 7-10 lists:
Originally Posted by frankjacob
I've worked with many clients using other "planners." Here's what we did:
We got extra pieces of paper for their binder; and
Started writing the titles of the lists they were using.
Doing this, you can implement the critical "organization" methods we teach while maintaining the reference material (addresses/calendar) that you're used to carrying.
One of the things Einstein said rings true for me: "Make things as simple as possible; but no simpler!"
Looking for ideas for someone away from home/base 5days/wk
I travel mon-fri to a client location to fairly intense schedules
Would appreciate ideas on:
-how to organize for this frequent travelling
-simplest/lightest complement of tools (PDA,Software,Binder, Laptop, bags, internet) that people have had success with
I'm finding it difficult to stay organized as maintenance of info and checklists and support information between home, hotel and transport is becoming impossible.
Re: Looking for ideas for someone away from home/base 5days/
Originally Posted by albertlewis
Just last week, I worked with a client in Washington DC who has a similar travel schedule. She shared with me that the key to her "getting organized" for that amount of travel was going to come down to her using the first THREE steps of Mastering Workflow on a regular basis. That is:
Collect: pile up everything that has your attention
Process: decide what has to be done, by when, and where
Organize: put all of those decisions in a reviewable system
Doing so, she said, she'd be able to trust her "review" and "action choices" whereever she is.
The simplest system will be the one that works for you. Most people I have coached use a combination of tools to keep them "on."
As far as size is concerned, a PDA *could* be the the smallest, although I have worked with people who needed much more paper-based materials whereever they are.
One of the ways you might consider creating a "personal" system is to experience the workflow coaching process from one of our staff!