Help with structuring various lists
Need some advice on how you structure various lists. I'm implicitly assuming a palm-based system to enforce a 15 category limit in both memos and to-dos.
Here's the situation. Let's say you have the usual next-action lists (5-7 or more), the project list, and the someday/maybe list. (So there isn't just gobs of available space for new lists, right?) The question is where would you put each of these examples?
1. "Negotiate sale of airplanes to country X" (or, "Open new market in country X"). Natural subprojects include "coordinate w/ US govt", "Analyze customer need", "Prepare proposal", "Negotiate contract", etc. This example is meant to represent a mombo project that would last well over a year (probably 2+ years) and includes multiple pretty big subprojects as well. Where would you put "Negotiate sale"? Project list? Separate "larger" goals/objectives list?
2. Achieve (or maintain) optimum fitness. Example is meant to be an ongoing goal. Could also fit in the above context, in that separate projects could arise over time (prepare for 10K, earn black belt, whatever). But there's always that over-arching goal of optimum fitness.
3. Delegated projects in which you must participate frequently. Could be supervising graduate student research, being the first-line supervisor to the negotiator in #1 above. Whatever.