In box cleaning and projects
I bought david's book and I am profoundly motivated to implement GTD in my life. After browsing a bit in the forum, I am still confused about how to insert actions for the projects:
I now have this huge 'in' pile and, as I take the first paper (organizing the car), there is a flow of actions and subprojects related to that project that comes to my mind (organizing the trunk, setting up the emergency box,...).
What am I supposed to do with all the other ideas that are not THE next action (as there must be only one next action). Should I put those in 'waiting for' or in project support material? Also where do I put the objectives and vision about that project (nice clean pleasant smelling car)? And the checklists that I may used?
This is my first item (and a relatively 'benign' one) and when I see the amount of actions generated, I am a bit anxious for the processing of THE pile :?
:oops: Sorry if this seems a bit confused: I am. And thanks for any tips you may have for starting up projects and how to handle files and documentation associated to them.
Defining projects...with next actions
An article on PROJECTS:
KEEPING TRACK OF IT ALL:
There really isn't a good way yet structurally to link actions with their projects, other than enough of a descriptor to recognize what it's about. In other words, don't put "Fred" on an action list - put "Call Fred re: mtg re: budget".
Your brain, during the Weekly Review, needs to connect the dots about all this. Your action lists should be in front of your face as often as you have any discretionary time, to make choices from them, so there's nothing on there that will be foreign to you in terms of what it means.
Using MS Project with Outlook
NOW, when i decide the VERY Next Action for a Project, i send this to Outlook as a reminder. This appears in outlook as a task under the Category for the MS Project. Then i transfer it to the appropriate @Category, and then DO IT.
I've just started, after a very long lapse, getting back to using MS Project. Please clarify how you "send" an MS Project task to Outlook.
I tried, to no avail, to e-mail a task out of MS Project using: Insert, Hyperlink, e-mail address.
I could, of course, review my project plans and then manually create next actions in Outlook. How do you do it?