Linking to a Project Support File in an Outook Task
I use Outlook tasks for all my projects and NAs. I often have project support material (time lines, various reference documents) for a given project. These are generally word or excel documents that are kept on our network. I usually need to review them during my weekly review.
I'm trying to find the quickest way possible to get to the document while looking I'm looking at the project in my project list. Currently, I have the file path names written in the notes section.
Do any of you know of a way that I can create a link in the notes section of the Outlook task for the project to link to the document on the server. It would be great if I could click on it and go write to it.
Other ideas for finding these files quickly would be great - perhaps I should be keeping shortcuts to them on my desktop.
Re: Linking to a Project Support File in an Outook Task
Maybe I do not properly understand your question, but here goes...
Originally Posted by Bellaisa
In Outlook 2000 I open the task dialog window. In the task dialog window I first click on the little paper clip icon to add an attachment. Then, in the "Insert File" dialog window that comes up in response to my having clicked on the paperclip icon, I first selct the file I want to attach and then I use the pull-down list at the lower right hand corner of the window titled "Insert" (here is a little downward facing arrow on the right hand side of the button) and from the pull-down list I select "Add As Shortcut". This adds a shortcut (not a copy) of the file into the Outlook Task. I can add as many file shortcuts to the same task as I want (a common occurance when I have a task to assemble an MS Word document into which I will link several pictures, graphs, and spreadsheets).
I can then later open the task in Outlook and double click on the shortcut icon to open the file in its appropriate application (MS Word, MS Excel, whatever). :)
I am a little rusty, but I am pretty sure this shortcut attachment techniques works with networked drives as well as with physical local hard drives.
Is this what you were trying to ask? :?:
Or are you asking about actually physically attaching copies of the files to the Outlook task so you can send the necessary files along to a colleage when you use the Outlook functionality to assign a task to someone else (probably in an MS Exchange environment at work)? :?:
Or should we be talking about Microsoft Office Binders? Are they still in current versions of MS Office? I use Office 2000 and I utterly rely on MS Office 2000 Binders to allow me to collect all the various files and documents associated with a particular project without having to physically move them all to one disc directory.