if action lists growing too large: consider moving stuff to reference lists
I was finding that my @Home, @Work, @Computer etc. lists were growing too large. The lists give me options, and I didn't want to exclude any options e.g. listening to poetry, walking around the lake, playing the guitar ...
Well, enough was enough and I decided to drop these non-critical items from my action lists.
But I didn't want to lose these ideas. Solution: I simply created some non-action lists to hold them e.g. Ideas For A Rainy Day.
Now my action lists are slowly getting down to a reasonable number.
Hope this helps someone whose action lists are growing out of control.
Time frames for things on your Project & NA lists
Here are a couple of tips that were given to me by Meg Edwards during some tele coaching.
Projects lists should only contain those things that you need to deliever on in the next 9 months.
Deliverables beyond that belong on your 'Someday / Maybe' list and can be turned into Projects when they fall into the 9 month window.
If you make sure you include a review of your Someday / Maybes in your weekly review you wont miss the projects and you can get them off your mind.
Next Actions Lists should only contain NA's that you plan to complete in the next 2-3 weeks. Other actions that I think of during my weekly review are written and stored with Project Support Material and I can turn them into NA's when I need to.
These two simple things have helped keep my NA's and Project lists under control
"Don't Sweat the Small Stuff"
Has anyone read "Don't Sweat the Small Stuff" by Richard Carlson? There's one brilliant idea about how to define the small stuff. Ask yourself if the subject matter at hand will matter a year from now. That's how I determine how far in advance my to-do list should be populated.
Originally Posted by w_i_t_n_a