@WF Folder in Outlook--Am I doing this right?
I've set up the following folders in Outlook (NB. I do NOT yet have the Outlook Add-in software):
@AS (Action Support)
@Incub8 (for things I'm wanting to think about first)
@WF (Waiting For)
My procedure for using the @WF Folder is this:
I send an email off to someone, then go immediately to the Sent Items folder to pick it up and drag it over to the @WF Folder. Is this the best way to do it? I want to be able to refer to the message that I just typed off to someone in my @WF Folder when I review; that's why I've been dragging the message I've just sent across to that folder.
I feel maybe I might be doing something the long way here. Sometimes I have to wait a few seconds before the sent message appears in my Sent Items folder before I can drag it across; I can imagine David Allen standing behind me shaking his head...
Thanks for your help everyone. :)
Thanks Texas and roakleyca
You've both been helpful. I'm finding CCing myself is working the best for me, so I can decide 'manually' at time of sending an email to send it to my inbox for that processing step where I'll drag it to @WF.
The Outlook Add-in sounds great. I intend to get it when it is compatible with Windows. Vista.
Try an Outlook Waiting For rule for this kind of thing
Thank you Kelly! You made my life!
Wow, that is fantastic! And I did it myself, and it works! :D
Thanks so much
The way I've set it up now (in case this is helpful for anybody):
[Top line (below) shows the text to type anywhere in the body of the email which will move it into the chosen folder]:
(moves the email to @Action folder)
(obviously you can't have just 'a' in the body of the email because just about every email would contain 'a', so I've applied the rule with the addition of an oblique stroke)
(moves the email to @Action Support folder)
(moves the email to @Read/review folder)
(moves the email to @Someday/maybe folder)
(moves the email to @WF folder).
Yes--I hope to get the Outlook add-in program a bit later on
The add-in program sounds just fantastic. Yes, I can see the issue of having to remember to check the folders. Anyway, in the mean time I'm looking for ways to process and send emails without the add-in.
Thanks so much for everyone's input--please, more, more!