Personal vs. Professional Systems
I have been a long time GTD/David Allen follower and have had the methodology fully implemented with varying levels of focus/success over the past few years. I am refining my systems and working toward Black Belt and would appreciate the forum's insight on the following system:
Does anyone use two separate sets of lists for their professional life vs. personal life? I am an attorney and work in the office four days per week. The other three days, I focus on growth, physical goals, business and spiritual pursuits. So far, I have been able to attain a great balance.
I currently use one set of Professional GTD lists with client-related projects, goals for my firm, calls and emails, etc. When I am at home, I do not want to be constantly reviewing action items that pertain to my cases or my practice. So, I also use a set of Personal GTD lists with person goals, aspirations, calls, projects, etc. Keeping these two sets of lists distinct serves two purposes. First, it allows me to totally detach from work when I am not at work and second, it allows me to compartmentalize my life to attain the appropriate level of balance. The most important thing about this setup is that I have one ubiquitous capture system that is processed frequently to filter items onto the correct set of lists. In addition, the weekly review is the point where I manage the entire system as a whole so nothing falls between the cracks. This works well for me and I just wanted to know if anyone else uses anything similar and what your thoughts and ideas were on this topic.
Do not implement your GTD system using your company's hardware/software.
If you are an employee you shouldn't implement your GTD system using your company's hardware/software because it will be immediately destroyed when they fire you.
Take a holistic view regardless of lists
The biggest 'a-ha' for me in implementing GTD and one of the biggest impacts it has had is me not trying to keep my personal and professional lives separate. So now I look at things holistically, making decisions about how I spend my time and energy armed with ALL the information I need. I manage my personal and professional commitments via my Next Action list contexts - @home, @office etc. The Weekly Review is the key for me in maintaining both the control I need and also the perspective. The latter is something that I previously paid scant regard to and I now realise that is just as important as being in control.