Hanging Folders + Regular Manila Folders?
I agree with David's suggestion to keep the file cabinets very close to you for maximum efficiency and usability. However, I only have so much space right next to my desk (even after rearrangment of furniture). So I needed the smaller filing cabinets (15" depth). The ones I was able to find (at a good price too) are the wood ones that don't have a stable bottom...but they fit perfectly right next to my desk and are work very well otherwise.
Now that I have these filing cabinets that dont have a very strong bottom part of the drawer...I thought to simply use Hanging Folders (as suggested in the filing cabinet manual). However, I like the idea of the ease of using plain manila file folders.
So I was thinking I would have maybe two-letter (A through B) hanging folders in which I would place all the file folders that have a subject heading starting with A or B...and then have another hanging folder for C through D, etc.
Does that sound like a good system? I thought when the hanging folder got too big that I would simply swap it out for a box-bottom hanging file folder which I would keep in stock. And ofcourse, if it got really out of hand then I could simply give even further seperation by using the first hanging folder as Aa to Al, second hanging folder Al to Az, third hanging folder Ba to Bl, etc.
What do you guys think?
I doubt you will be happy, ...
Inserted folders usually coverup the label on hanging folders, but you can build them up yourself with odds and ends.
Hanging folders are good for certain things-
Think of the hanging folders a pigeon holes or mail boxes, so they can work
in system that doesn't expand and contract., that you want to have stay a certain way.
A system set up for initial sorting, such as you have a lot of incoming paper on a limited number of names. In other words, depositing is more important than retrieval either forever or a certain stage in the work.
A system where there is a kind of infra-structure that you want to preserve. For example, I organized a whole lot of reprints by following the table of contents of the "bible" of the industry to which they were related. I used a hanging folder for each chapter heading.
All the contents in a given hanging folder are homogenous such as in supplies or forms, espcially if used by a number of different people.
The big problems with handing folders are the obscuring of their label, the folders getting tangled and falling off the run ways, if the contents are heterogenous you have top take the whole folder out to hunt for the itme you want.
But they are good for holding a set of realted folders together for example, if you ahve a few cars, you can have a cars hanging and the indidividual vbehicles each can have their own within.