a little hint re-filing
This might help someone who is in the tenderfoot stage of organizing his or her files. If I stole this from someone, I apologize.
Pretend you are creating board game.
Draw a sketch that shows what the board looks like (what is where).
Then write out the rules of the game (criteria for keeping, criteria for deciding where something goes in the system).
Write out any vocabulary that used in a way that is unqiue in your game , for example, you might use IINSURANCE to mean every kind of policy you own, someone else might put auto insurance innear or in autos.
Write out the rules for deciding what you are going to keep, for how long, and why.