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Use more the 2 minutes rule. Use lists as reminders, not as documentation of your actions. In your example:

"send and email asking for a quotation" - if at the right context, just do it.
"compare...

Check this site for good info:

http://www.topendsports.com/index.htm

The purpose of sorting NAs by context is to be reminded of NAs at the right time and place, e.g. if you went to the post office at the mall you can take out your @mall list and see if there is...

I agree that until you internalize the habits keeping things simple and doing the steps by yourself is key. Paper or non-brain software are more suitable for that than a program that imposes its own...

It seems the system you are using is not so GTD friendly. The software I use (mSGD, it is free and can be found here: http://tiddlywiki.org/wiki/MonkeyGTD) allows you to create series of depending...

I like to see the relation between my NAs and the big picture (Personal Vision or whatever you call it). Some actions are related to projects, others directly to areas of focus, but yes, I like to...

What I do in cases like this is to set my NA by chunks of time, for example: "30 minutes of sorting the big pile". That ensures me that I am in control of how much of my day I am going to dedicate to...

Well, it is not about feeling, but about what DA writes in GTD: your mind sweep should be such that it includes everything in your mind. If one thing that you want in your life is to enjoy free time...

Interesting question.

If it happens once in a while then may be your level of energy at that moment is such that you need some rest or distraction, some charging.

But in principle, if I...

I have a discrete A-Z filing system for Clients. Just instead of adding a prefix to each label ('Client' in my case), it has its own special section - time saving.

Hi Shulamit,

Gmail has just implemented a new feature: Priority Inbox, which allows you to see the most important and starred e-mails at the head of your inbox, so you are reminded immediately at...

This is how you determine priorities :D

As someone already wrote, priorities do not get high priority in official GTD but... in my experience I noticed there is already a priority screening when you decide what goes to your NA (or...

The pictures attached are self explanatory, and still: I do not use a moleskine, I think it is a waste to tear off the pages of a beautifully made piece. Instead, I took a cardboard, cut it to...

Nah, just Jewish mother approach.

Thank you Tom and Stephan for your answers!

Hi everyone!

I've just moved to Linux (Lenny stable) and started digitalizing my paper based GTD system. At present I am using Evolution, which I managed to GTDalize not badly, but was wondering...

You could use a checklist, including everything you want to do on a daily basis. It works for me.

Keep your lists with completed tasks in a separate folder until they aren't relevant anymore :)

Introducing change into an organization will always meet resistance as it threatens the status quo, and people don't like that. I would talk to your boss first and explain to him what you are trying...