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I have 31 active projects (18 personal and 13 work-related), 154 next actions and 36 Someday/Maybes.

Forgive me if I'm misunderstanding, but do you mean how do you know you need to get to client X by a certain time for an appointment? If so, are you putting the appointment with client X on your...

I put the papers I want to have with me when I talk to the person in a plastic wallet and mark it e.g. "AGENDA - Jim". If Jim is someone who tends to lose paperwork, I will put several copies in...

I have a noticeboard at work that I keep this kind of thing on - phone numbers, budget codes, the address for the notary we use most often, a list of who edits each section of our monthly newsletter,...

I've never seen this recommended, but if it works for you, go for it! I can imagine it might get a bit cumbersome if you have a lot of projects, but you can always tweak it at that stage.

Another...

This is one of the reasons I keep my lists electronically. I use abbreviations like Jamie describes, and for one-offs or recurring maintenance-type actions, I use an abbreviation for the area of...

I use two, one at home and one in the office, but they both have a mixture of personal and professional items in them. Where an item goes often depends on whether it got processed at home or in the...

I would probably do it this way if I was using pen and paper, yes. (I actually use Outlook.)



For me, each project is an Outlook task, and if I've made a project plan, it is in the Notes field...

I don't find I need a separate list for that - the Projects list is sufficient - but it probably helps that I have it in Outlook and can therefore easily choose to look at completed as well as...

Hi David,

I use the following format:

Project list: Abbreviated keyword: Outcome, Due date (if there is one)
NA list: Abbreviated keyword: Action, Due date (if there is one)

Here's an...

I'm in the legal business, and it's normal for us to have meetings scheduled several months in advance, so if I were in a similar situation I would schedule all those meetings as far ahead as...

If it's something I want to do daily, I add it to one of my daily checklists. For something less frequent, I'd probably use a recurring Outlook calendar appointment or a recurring task - so if I...

I rarely find I really need any information that's only on one website and nowhere else. If the website I originally bookmarked is gone, I can usually find the information again somewhere else with a...

I have a recurring task in Outlook to purge my hard copy materials every six months. I do the online ones in a more ad hoc way - it's less crucial because I'm not going to run out of virtual space,...

I think you need to have answered "What is this?" before you can know whether you need the outcome. For instance, in Tom's example, you need to have figured out that it's advertising and the...

I like the idea of having a portable inbox/tickler for travel - must look into that!

I have a dance class that night, so I won't be able to make it, but I hope you guys have a great time!

It's not on the workflow chart, but one of the benefits David Allen often cites for GTD is that it becomes easier to say no to stuff that shows up once you have a complete inventory of all your...

I like the idea of looking for evidence that you display the competencies - that seems very logical, and it should be really helpful when it comes to annual evaluation time!

I would add Someday/Maybe projects along the lines of "Improve my skills at [competency]", then review on the same schedule as my other Someday/Maybe projects. If on the review I decide that it's...