Hope I can help!
You can certainly do that, though I recommend using the A-Z filing system as you'll be accessing those forms whenever you need to work on the Project.Calendar is for things that have to be done on a specific date so it does not apply. Do i just pick a date for the tickler system and put the property tax bill and mailing forms in the chosen date?
If there are multiple steps in the Project, you can write them down and put the resulting list in your project support materials.2. When a project involves different steps (i.e. photographing art piece, writing artist statement, completing form, burning cd) that must be done by a certain date---are the GTD steps as follows:
--put on project list
--include different steps under project heading
--where else do i put the steps? they don't have to be done in a specific order. ie can take photos or fill forms in either order.
Your Next Actions list is for physical, visible action that you can actually take right now (in that context). If anything else must be done first, then that goes on your Next Actions list instead. Anything else goes into project support materials.
E.g., if you know you need to do steps 1 through 10, in that order, then step 1 goes onto your Next Actions list, and steps 2 through 10 go into project support.
Does that make sense?