A post about simplicity of GTD made me write that. GTD is a very simple and logic system. All you need to do is to collect, process, organize, do and review. I hope my GTD experience would help someone clear the things up. I would go phase by phase.
I'm very comfortable with collecting. It's a piece of cake. I use my phone to type in or built-in recorder when driving. Sometimes I use sheets of paper in the meetings. Easy done!
The next step that I also like and enjoy is processing and organizing. I combine them together because just can't imagine myself splitting them. I have a dedicated hour for that daily. Of course I would prefer the action to jump directly when collected into my system but it's not always possible. So I take items one by one from my inbox (I have 3 email boxes, notes on my phone and physical inbox) and make them Next Actions instead of amorphous stuff. Sometimes I create Projects, sometimes I just make Next Actions. Can't say I have any rules here, just intuition. Then I put that Next Action into my Calendar or Action List. I don't use the 2 minutes rule because I have only 1 hour to process and organize all the new inputs. Sometimes I don't formulate Next Actions as David Allen makes us do that. I mean sometimes I prefer to have "Prepare a sales report" instead of "Open sales report draft". Don't know why but the last don't motivate me, any ideas?
Doing is the worst phase they have in GTD I have my calendar in front of me that is usually full of urgent Next Actions and Next Actions important to do. That's the first place David Allen recommends to look for action for today. That looking makes me cry There's no space to breath: internal meetings, customer meetings, marketing events, time for processing and organizing, sports. I don't block time for doing important stuff as it happens naturally. I'm in sales so I just need to make a call to move any important sales project further. Then the meeting appears on my calendar this or next week to support that call. Then my action lists full of options: big and small, important and useless but need to be done. I don't care how long they are. I take the most important item on the list after scrolling for a few seconds. Usually they're 1-3 minute long calls but sometimes could be reading some materials for 1 to 2 hours (I think you could split that i.e. to reading in chapters or whatever logical stopping points). Important point here: I like to do something when I started doing it. I dislike the process of STARTING the action. I mean I could sit and think for hours that I should make a call and never start it (I find different reasons not to start). Or I could scroll through all next actions and do nothing after that. Or take the first one (or the easiest) instead of the most important. I feel guilty... Is it motivation problem or what? Am I lazy? Is it OK to push myself doing something or continue to be the same.... Anyway the action could sit on my action list for weeks. That rearly happens to calendared actions. Maybe I like my calendar more?
Now reviewing&planning. That's easy and lovely as well. I have a set time on Saturday. First I process and organize everything left in my inboxes. Then go and check my calendar for any undone (ahhhh) actions and meetings to reschedule them. Check what have to be done next week, any preparations or supporting actions. Then I go and review my action list: delete done and still sitting there actions, trigger any new actions. Make next actions if needed for my projects. Check someday and maybe projects and actions if I want to make them active.