Projects

[suzanne1]

I have about 50 projects at work now. But I realized today that a lot of my projects are'n't projects according to GTD:

* For colleagues I have to regularly talk about some items, I have 'project' folders by name (for notes of things I want to talk to with then) + a list in my notebook. But I wonder if that are projects according to GTD. Because usually a project, you can finish it in about a year. But talking to my colleagues never ends.
* Also I have a lot of other projects that are never finished, such as meetings where we come toghether on a regular basis. I have a 'project' folder for each meeting (things to discuss) and a reference folder for things to keep but don't need to do actions on it. But this also isn't a project, is it?
I guess then it are areas of responsibilities or goals rather than projects?
When I critically look at my project list (just started implementing GTD for some months), I realize that most are not projects!!

For example, now I have projects like: 'drugs' (= working about drugs in the institution in which I work), 'Frank' (things to discuss with Frank), 'strengts-based' (working more strengts-based), 'formation' (formation of the empoyees), the year planning of the institution, 'office' (learning more about office), motivation (working with employees about motivational theories),...
But when these are just goals, what to do then with all the notes about these things? Now it is well organised in project folders, but some of the things are not a project yet. Where to keep all that stuff then?
I don't feel like having another alphabetical system for that stuff.

How do you organize paper to discuss with individual people, notes for upcoming meetings,...?
Are your projects all real projects and how do you organize your goals,....?

What is the advice about the project list: do you better split it into 'projects for later', 'active projects',...? But I like having all the project folders together in one alphabetical system, and not splitting then by active or not. How do you do that? What seems the best practice about all this.