What should/shouldn't go in "Waiting For"

[briangupton]

Most everyone is focusing on figuring out how to easily identify emails that are WF. No one has really talked about how to purge this file easily. Using OmniFocus I can capture any email as a ToDo and categorize it as WF. But 70% of the emails I send (40-50 per day at least), require a response (so I'm "WF" a response). But the vast majority of those get responded to quickly. If I'm creating 40-50 WF "to do's" each day, that seems unproductive especially when I also need to go back in and delete everything that I received back.

I'm wondering if it might be more productive to scan my sent mail at the end of every day and see if there are emails sent that I'm still waiting on a response for. At that point I create a WF action. Anyone do anything like that? See any potential pitfalls?

Another question... I use Mail on my Mac. Is there anyway to tag an email in a way that only I can see the tag (kind of like flagging an email that only I can see)?

[cazza44]

I use Mail Tags to tag my email messages. I also highlight a significant phrase in the email and right click and choose New To Do. If necessary I alter the text of the to do.

Regards,

Cazza

[sharilewis]

Now, you can either subject search for [projectname] and [wf] to find things and do a quick scan as part of your review process, or you can write a rule to move all those sent messages to a WF folder that you can then review.

Sealed Lead Acid

[briangupton]

Cazza - When you say Mail Tags are you referring to the software here (http://www.indev.ca/MailTags.html)? If so, can you give me some additional details on how this works and integrates with OmniFocus? Is it worth the $29 just to be able to tag an email?

I use Mail Tags to tag my email messages. I also highlight a significant phrase in the email and right click and choose New To Do. If necessary I alter the text of the to do.

Regards,

Cazza