Setup on Mac
Just thought as jumped in as I'm in the latest and so far most agreeable (to me) incarnation of my e-filing system. I have a regular GTD physical folder system + tickler (must get back to using the latter) otherwise.
I'm on a MacBook Pro + iPhone + iPad (wifi), and sometimes PC access on the net from school (aka work).
Main GTD system: OmniFocus Mac + iPhone (expecting iPad soon!). After going back and forth, it now seems like the most solid (trusted!) option for my needs.
Being a software hog, I complement OF with:
- TaskPaper Mac + iPhone/iPad for my higher horizons of focus (anything above runway/projects). Syncs beautifully. Recently switched to completely flat setup on OF with only projects and actions, and I love the clean separation.
- The forum's own Todd's Ready-Set-Do! scripts (which allowed a while back my first complete electronic implementation of a true GTD system). I use them selectively, they're linked in my OF tasks for weekly/daily reviews, e.g. the "Empty (files) inbox" script. I'm thus mostly keeping the folder structure of the Finder established by RSD - which itself follows a simple GTD hierarchy. I haven't misplaced anything stored locally since I've introduced that. My email setup mirrors this hierarchy, while implementing the best practices from DA's WhitePaper on GTD in Entourage (although I've migrated back to Apple Mail since).
- RSD scripts also manage most of my PDF/powerpoints "read/review" on the Mac: I haven't found a better option for this (and I have lots of such reading to do).
- Following good advice from the folks over on the Omni forums, I've recently switched my pure text notes to Notational Velocity (free) on the Mac syncing with SimpleNote on iPad and iPhone (also free). Syncs as swiftly as TaskPaper and WriteRoom. Search capacity is beautifully simple.
- Anything that's more than just text and needs to be accessible across platform (which is pretty much everything), I throw in Evernote.
- I've recently started experimenting with Shoeboxed... Haven't seen how their scanning looks yet, but if it's good, that's going to make me happy: there's great satisfaction in throwing all business cards, receipts, etc. into one big enveloppe when emptying one's physical inbox, and knowing that it's just going to go over to an electronic format where it can be tagged for easy retrieval while not taking up useless space (Shoeboxed also links to Evernote).
Oh, and I keep my checklists in OmniFocus, although not the most pleasing experience yet (it should be easier with version 2.0), it's still very workable and convenient.
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