In Between Next Actions and Projects
Hi GTD Forum,
I've been practicing GTD for over two years. My system is based on my reading GTD and MIAW and listening to some podcasts. I still get hung up on some things, and I have improved my weekly review over this time frame. I would like your opinion on how to handle tasks beween Next Actions and Project, as shown in this example.
Let's consider an example where I have to write a report for a client. First, I start a project in my company's filing and accounting systems. Then I add the project to my GTD Project List called "Dallas - Water System Efficiency Report - due Friday June 25th". Then I start thinking through the possible next actions. Possible Next Action 1 - "I need to write an outline". Before I write an outline, I need to (Possible Next Action 2) "collect water use data" and (Possible Next Action 3) "collect billing records from the City". Also, I need to "get my graphic artist started on the report cover" (Possible Next Action 4). In order to "collect water use data", I need to (Possible Next Action 5) "set a kick-off meeting with my client". In order to start the report cover, I need to (Possible Next Action 6) "draft the text for the cover" and (Possible Next Action 7) "select some photos for the cover". I will have a young engineer working on this project, so I need to (Possible Next Action 8 ) "invite young engineer to kick off" and (Possible Next Action 9), "schedule internal kick-off with young engineer and quality control engineer".
After thinking through these 9 possible next actions, I decide to write (Possible Next Action 5) "call Joe to set a kick-off meeting" on my Calls List, and I write (Possible Next Action 6) "draft the Dallas Report Cover" on my Office List".
So, here is my question. What do I do with the 7 possible next actions that didn't make my next action list? I've already thought through these actions, and I don't want to think of them again. They don't represent a complete plan for the project according to the Natural Planning Method. They don't belong on my next action lists, because they have other actions that must happen before I can get them done.
I hope this example isn't too convoluted. I appreciate all your opinions.