So I took the honest approach. I have the job! gtd worked a treat!
Originally Posted by TesTeq
The back office is "managers only" territory with lots of confidential papers and private personal information. As an "intern" or "helper" new recruit this is not really the place for me to suggest a completely new restructuring organization system.
This was the exchange:
I began by suggesting me hoover up clear the junk on the floor of the office (he had shown me around the entire place and we ended up there) and he took me in and I could sense he was embarrassed about the mountain of paper covering 90% of the room, I explained I was good with paperwork and he enquired to what ive done previously.. so I told him about my home system (filing cabinet and inbox etc) and I suggested I could see all this paper down to the bare essentials, and "recycle" the rest.
He seemed keen and he handed me the role as he told me "he did just not know what to keep or throw away" I suggested my method of picking one sheet of paper up at a time and deciding wether it was actionable/ junk or not, and this worked a treat. he got a burst of energy and found numerous "oh yea ive got to..", anything I could do I took down on paper for him and compiled and actions list. He was so impressed he requested me continue alone, he agreed that I could remove all paperwork which was dated prior to 2009.. so 08 backwards could be discarded.
without hesitation I began picking up and reading one by one the tonnes of confidential papers and sales agendas, financial reports, cash receipts... etc and processed each one into these categories I had set up:
1)Read/review (books magazines)
2)To file (anything with important reference information but no real action)
3)Action items (forms that needed to be filled in and the filed, and any items that I did not really know what the score was with.. ie your rent is due make a payment phone this number,basically this was my own review pile for him to glance at)
4) Trash, straight in the bin!
One thing I came across which ive not really noticed any guidance on is contact numbers.. this guy had maybe 30 numbers scrawled on post it notes all over the room.. so I compiled them to one list and purged the post it's, is this correct? (now what to do with the random contact list?)
So basically I thank the GTD team, and all of your constructive comments, it has helped me secure the position possibly higher than I was originally opted in for, even the other staff thought I was the new assistant manager, when really I wasn't even applying for a position at all!
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