New job/constraints completely ruins GTD routines...
Just started in a new job after more than a decade in the same organization. And while the new job is great and appears to be full of opportunities in a huge and global organization, the new job conditions have completed ruined all my GTD routines that were so effective for me in the past.
Through my years with GTD, I consistently used Outlook at office synchronizing Contacts with my phone and my Palm (old school, I know) held synchronized Calendar, Action Lists and Contacts - no need for e-mails. At home Palm Desktop provided a useful interface, when the Palm did not suffice. The above GTD methodology was applied for both job and personal matters and addressed all aspects of GTD in my life.
However, this new job has put a lot of constraint on what I can do in terms of GTD - digitally, that is. All work is still based on Outlook in a corporate setup, but this is purely a tool for sending e-mails from my desk without any productivity perspective:
- No support of Outlook synchronization beyond Calendar and Contacts to Nokia mobile phone.
- No Exchange synchronization with any type of mobile device or web based service.
- No administrator rights in Windows; no installation of supporting software e.g. ActiveSync, HotSync, etc.
I feel very much being forced into splitting everything into two parts; Work and Personal - and my mind (in line with David's learning's) does not work like this. This is simply not GTD!
I used to have one single trusted mobile device with all my Action Lists (any context). A single calendar that would support all aspects of my time (how can planning be done otherwise?). One set of Contacts and I used to be having one single phone, which I could use for anything (rather than switching between two phones).
Now, I no longer have any meaningful trusted device, which I can rely on. And the scenario disconnects work and personal matters causing me to loose commitments. I feel very much a setback to my (chaotic) life before GTD, searching for tools and a methodology to recover control.
Any of you guys been through the same experience? How can GTD be implemented in a very constrained environment? To me, any based on GMail, iPhone's, Blackberry's, etc. will not be applicable, but I am open to all kinds of ideas. Any ideas on what can reside on a USB stick and synchronizes with Outlook Tasks, Calendar and Contacts? Or will paper be the ultimate solution.
I find it totally amazing that this new productivity/GTD reality is a major turn-off on this job! Now I understand how important GTD had become to me and I feel frustrated and almost physically ill, having all kinds of unstructured stuff in my head...