next actions: paradigm isn't woking when the the stuff comes in fast.
When processing paper stuff and objects, I usually think I know instantly what the next action is and if it will take more than two minutes and the context I can do it in. But, I am having problems with working from the lists I make. I often cannot tell at that particular moment where it fits in with everything else. If I wait for the weekly review, I will have a couple of hundred N/As to process and miss deadlines and not take action to set the next week up.
These are the issues I think. Maybe somebody can see this whole thing more clearly.
1. I may already recorded that next action on a context list, then I have it twice. Or if I can do it in more than one context, but do not realize it at the time, I have have it on two lists without realizing it. In order to determine this I have to look at my list, and these next action lists get pretty long.
2. I find that I have already done it. Have you ever completed the same form twice? Or bought a specialized battery twice? Or left the same message for someone. I have to have a way to look this up. Or researched something but not remembered having done so.
3.I also can't always remember at that the time if the action it related to a project that I have already started acting on or am still planning or have put in the SDMB list.
4. Where it fits with other priorities. So for example, it may not be a priority to get an oil change but I am going to be next door to the oil change place.
5. If there might be a batch of similar actions that can be executed in the same sitting.
6. It is little action that is crucial to a project but moving on that project is not crucial on this day.
Any thoughts on this? I think I need to get to a higher level of thinking on this or have a method that works better.
I am starting to thinking that working by crisis has a lower cognitive load than planning it all out.