Now, as I am gradually returning to basics (meaning paper, see another thread) questions pop up as I let go of the digital domain.
I had a quick look at David Allens paper GTDŽ and Paper Planners/Organizers and this is a great help.
While I fully understand the concepts of the calendar as being the hard landscape, my working hours are clearly defined by what is happening within corporate Outlook. Meetings pop up and are cancelled constantly, and synchronizing this "by pen" would simply be too complicated. Synchronizing my work phone would do this job, but things that go beyond normal working hours, e.g. travelling or late meetings, would also go into my paper calendar to avoid conflicts. All personal appointments, day-specific items and information would go into the paper calendar as well. Any views on this?
The document also holds guidelines for projects and goals:
In this Projetcs/Goals section, it is also mentioned that a list of Someday/Maybe projects should be included. This makes perfectly sense. But it is also noted that goals and objectives could be included:Projects/Goals Section
Use this section for keeping lists of the larger than single-action things you need to keep track of, such as projects to complete, goals to accomplish, and ideal scenarios to envision.
You may also want to use this section additionally to keep reminders of any larger goals and objectives. What do you want to accomplish in the next year? Three years? Five years? Customize your own lists which will help keep you focused on the bigger picture - personally and professionally.
I used to have projects and goals in separate sections, but them seems okay. This used to be in a password protected "trusted device" and moving to paper, I am a bit concerned about including all goals from 0 - 50000 feet, both professional and personal ones, in a paper based system.
Another section focuses on plans and notes:
I have earlier included this in my projects (above) and I find it a bit hard to see the difference between this section and the earlier projects section.Project Plans/Notes Section
This is a place to hold all your thoughts, details, plans, and miscellaneous support materials for your projects.
Also, what seems historically rooted, a contacts section is mentioned:
To me this would work far more smoothly using mobile phones; my work phone synchronizes with corporate Outlook at the office and my private phone is backed up at home - gave up on paper based contact lists years ago and can not really imagine it would work out that well...Contacts Section
Use this section to capture information about people and places and to record important numbers. You may choose to record names, addresses and contact numbers in a strictly alphabetical manner, one letter per page. As an alternative, you may decide to separate your contacts between personal and business, or in any other configuration which makes sense to you.
For now, I am working with a simple and inexpensive notebook with index tabs, simply to put up a structure I can make work, feel comfortable with and trust (meaning reliable, not secure though). Might opt for a good A5 Filofax, maybe with D*Y*I Planner add-ons later - now I know what I want for Christmas...
Anyone else been through this? Comments on the "GTDŽ and Paper Planners/Organizers" document?