When is something a project, when is something a single next action?
I am trying to get back into GTD, after attempting to use it unsuccessfully a few times over the last 6 years. My work circumstances are changing in some ways that make me think I can adopt it more successfully, and make better use of a system like GTD, than previous attempts. I use Outlook 2007 plus the netcentrics plugin. I'm trying to use all the "vanilla" contexts.
One thing I'm trying to get better about is capturing all the things I need to do - get them out of my mind and into the system. So one thing I'm doing successfully now is capturing things that come to me in the voice notes recorder of my mobile. I have time scheduled each day to review these voice notes and get them entered into Outlook.
It's in that daily notes review where I run into a question - which items are "projects" (in the GTD sense) and which are just tasks that I could enter as a next action in a context? Even the smallest tasks can be broken down into multiple next actions if one works at it.
Can people share their approaches to this? One thing that doesn't usually work for me is to "just go ahead and do" 2 minute tasks - from experience i know that will get me off track. I have to plow through getting organized at various times, and *not* do tasks, or i'll never get organized. So maybe 2 minutes tasks are just next actions, and not projects... that might be a useful way to think about things.
Anyway, what are people's thoughts on this?