checklists, why keep them separate?
I'm not sure I really get checklists in GTD.
Here is what I think about checklist and please tell me if I'm correct or not and what is your opinion.
Checklists are just (format of) notes.
I see no reason to create a separte "checklists" category just to see all checklists... I mean you don't create a separate category "images" to track all images across all project and someday/maybe support materials, then why have one for checklists?
Checklists are a separate topic in GTD simply because you can't track some things with actions/projects/areas of focus/goals and so on.
But isn't this what Project Support is for?
My problem with checklists is that*the only use I can find for them is to remind me daily of some stuff (maybe even actions) but I can also use tickler for that. The only reason to use checklist instead is that it's more convenient than having lots of reminders in the tickler for each day.
Everything else is covered with tickler, Project Support and Someday/Maybe(support).
I mean here is what the gtd book says about checklists:
"To spark your creative thinking, here's a list of some of the
topics of checklists I've seen and used over the years:
•Personal Affirmations (i.e., personal value statements)
•Job Areas of Responsibility (key responsibility areas)
•Travel Checklist (everything to take on or do before a trip)
•Weekly Review (everything to review and/or update on a weekly
•Training Program Components (all the things to handle when
putting on an event, front to back)
•Conference Checklist (everything to handle when putting on a
•Focus Areas (key life roles and responsibilities)
•Key People in My Life/Work (relationships to assess regularly
for completion and opportunity development)
•Organization Chart (key people and areas of output to manage
•Personal Development (things to evaluate regularly to ensure
personal balance and progress)"
Ok, Personal Affirmations does make sense but I wouldn't keep it as a separate checklist in a separate"checklists" category.
I would keep it in my 6 level Horizons of Focus mind map added to Life Purpose.
Job Areas of Responsibility - again it's not some separate checklist it's actually a part of the GTD 6 level model. It could be used as a separate checklist but since I have a complete 6 level model in my tablet pc ready to be checked at any time I don't need to separate those things into checklists.
Travel Checklist. (everything to take on or do before a trip) - this would go to project support if it's an active project or to Someday/Maybe(support). Why would I need to keep track of it separately as a checklist? I have a complete system and I can find things easily anyway. Actually separating those things and adding a separate "checklists" category would just complicate things.
Weekly Review (everything to review and/or update on a weekly
basis) - again this is project support. "Weekly review is done" is my repeating project. Even when weekly review would become a second nature to me I would still keep this in Support Material because it would be related to an Area of Focus(gtd).
Training Program Components (all the things to handle when
putting on an event, front to back) - again this project support or Someday/Maybe support if it's not an active project.
Clients - project support. Might not have a specific project but would still be related to an Area of Focus.
And so on.
As you can see I'm much more comfortable with keeping things where they are supposed to be instead of making a separate "checklist" category and mixing different unrelated stuff there.
Even the "Next time in" checklist David Allen uses I would keep in Someday/Maybe support. I have different categories in my Someday/Maybe like to buy, to read, habits, business and so on, so it would make much more sense to just add another category like travel or even "next time in" there instead of to a separate "checklists" category
So I'm not really getting the purpose behind using a separate "checklists" category for those things.
Last edited by GTDClone; 06-19-2011 at 01:41 AM.