First attempt at a full implementation!
I have been dabbling in GTD for the last couple years. I am a paper planner girl (though I tried hard to use Droid apps for GTD). For some reason I have never fully implemented.......as in I don't do a consistent enough or complete enough weekly review, my physical and electronic inboxs are both frequently full of items that I just don't know what (if anything) I want to do with them so there they sit...cluttering up my space. Plus I am just not a deleter of any personal emails at all.
One of my goals for 2012 is to really tackle GTD! I dusted off my book and am reviewing it. I have chosen (after long deliberation) to go with the M by Arc Circa system from Staples, and I bought the heavy duty punch since I don't like their agenda pages and I realized I am going to have to design my own. I've also gotten some pages from DIY planner, and I am feeling pretty happy with my setup.
Basically, my life consists of my spiritual life, marriage, full time volunteer work (in a language I am still learning), part time secular work--which includes acting as CFO for our small business and taking care of all household finances--, as well as my interests, hobbies, and other relationships that require time and attn.
80% of the time I am outside my home and away from my desk and computer.
My tabs are:
Calendars--Lg fold up calendar with 1 year on each side (2012-2013), 2 pg a month calendars with a recurring tasks worksheet on the front side of each month, 2 pages per week with vertical columns for planning, and 1 page a day for tracking--I am customizing these pages to include all the things in I track including my diet/exercise log so that I don't have to deal with separate pages/notebooks for that
Projects--Containing a projects list at the front followed by 1 pg per project of information on each
Agendas-- This contains a telephone log for all incoming calls that require action on my part, as well as pages for each person I regularly converse with. My primary use of "agendas" is for our regular family meetings. Hubby and I meet regularly about business related work and also about marriage related activities, so I keep up with what we decide and what we are each supposed to get done before our next meeting. Naturally this category also helps when I have someone else on the phone I can just run down everything I need to handle with this person at one time.
Sharpen the Saw--obviously I started out as a Covey-gal, but I am using this tab for everything related to personal improvement. I have a list of my areas of focus/roles, my goals for each altitude, personal health information & goals, etc
Lists/Reference--whatever reference info that I don't keep online or elsewhere. I am also keeping extra forms behind this tab
A plastic slash folder containing calendar stickers, address labels, etc
A plastic business card holder
The reason I can get away with the thin Circa-style planner is because I have decided to keep my FC leather Classic-size planner on my desk with information that I don't really need to be portable.
It contains my GTD quick reference card in a plastic sleeve, 2012 Gantt Calendar, (I want to put monthly calendars in here but it is redundant & I don't know why I want them), my methodology info for Time/Design/Franklin Covey/GTD, Goal Planning sheets, Finances info, Travel research, Household (FlyLady info as well as party planning and menu planning forms). FYI, I also have menu planning forms in my portable organizer, but I like to file them for future reference when I am stuck on things to make. And a separate tab for a Covey's 8th Habit workbook. My final tab in this organizer is for reference that I don't want portable--my website passwords (they are in code I doubt anyone could figure out but if my computer isn't with me I can't imagine why I'd need my passwords).
Over the next day or so I plan to get any actionable items out of my electronic inbox and at least move the myriads of email I am saving to their own folders. Also will be doing something with the random items that keep cluttering up my physical inbox.
In addition to committing firmly to a weekly review, do you see anything else that I need to add or to do differently?
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