Hi

I've recently read the book about GTD (in dutch).

I've implemented the method and I've got 3 questions about it:


Organize: put actions/tasks on next-actions-list or a projectactionslist.

Sometimes when I process an item from my inbox, I think about serveral actions that have to be done.

If I have understood correctly, I only need to write down the action that has to be done first on my next-actions-list. This avoids that the next-actions-list becomes too long.

Where do you register the other actions?
I think it's a good idea to create a seperate actionslist for each project that is mentioned on the projectlist. This is what I call a projectactionslist.

When you do this for instance in Outlook, you can easily drag a task from that seperate actionslist and drop it in the next-actions-list during the weekly review.

Is this a good way of working?


Organize: projectlist vs projectportfolio

Before I've started to use GTD, I've already had a projectlist which I call my projectportfolio.
The problem is that my original definition of a project is not the same as the one that David Allan uses. I would call his project a multi-action.

(Project: new website for the organisation I work for <=> multi-action: restructure a specific page of the existing website)

When I'm putting all those multi-actions and projects on one list, I get a really long list.
That's why I still want to make a difference between a project/multi-actionlist and a projectportfolio.

Any advice? Is this a good idea?


Do: when I've finished a task from my next-actions-list, I start to review the list

I've got 10, 20, 30 or even more tasks on my next-actions-list.
These are tasks that have to be done preferably within the week.

I can order the tasks on priority (exclamation mark) and creation date.

My problem:
When I've finished a task from my next-actions-list, I'm confronted with all the other next-actions. I start to review the list. This takes time and is not efficient.

I feel the need to make another shortlist with next-actions.

Do you have the same problem?
Any advice?


Thx for helping me out.

Best regards

Tom