Don't make a project support folder unless you need one. I combine all my reference files and project support for Someday/Maybe projects into one single big A-Z filing system. It currently takes up 9 file drawers. I have one file drawer with my tickler files and the project support for my current active projects and I have 2 drawers, one for the Sheep Association files and one for the Ditch company files that I keep separate.
Originally Posted by willbetoned
In addition to the trick of creating a single Action Support folder for the one off pieces of paper like Barb mentioned I also create some catch all folders for classes of Someday/Maybe projects and classes of completed and now reference projects.
So for example I have one folder with Knitting patterns - Sweaters. Within that are all the notes about possible sweaters I want to knit. When I decide to start a new sweater project I usually create a new folder for it. I never really follow patterns so a lot of my knitting projects will have sketches, measurements, stitch counts over the pattern(s) used, any charts I need and so on. During the knitting these items are typically in a folder either in my knitting bag if the design is to the knit it stage or in the file drawer with my tickler file if I am still designing it. Then I knit the sweater. Often during the knitting I change the design and so I often make notes on my design pages as I am working on it. When the sweater is done I move all the design stuff into a file in my reference system called Knitting Projects - Sweaters Finished. That way I don't have a ton of folders all with a small amount of stuff in them and can find things more easily.
I am also incorporating a lot of digital files for holding project support. I am using DEVONThink as my digital filing cabinet. My computer based reference files are just indexed in DT but I have most project support files in DT with all the supporting documents there.
I had a project of purging my file cabinets that repeats yearly but it's getting overwhelming so I am moving to a project that is going to have purge one file cabinet drawer a month so I am not stuck at the end of the year trying to clean out the cabinets.
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