This is a good question, which comes from time to time in the forums.
Originally Posted by furashgf
That's how my system looks like:
I have one big INBOX folder on the Desktop of my Mac - for items that are still to be processed: Articles I have found on the web, screenshots of different things, pictures, which I have previously exported from picture managing programms like iPhoto or Aperture to Desktop, in order to e-mail them further to my friends and family etc.
In my Documents directory I have these main folders:
PROJECTS - support for active, ongoing projects on almost everything
REFERENCE - with folders from A-Z ( support for everything that I might want to refer. This is going to be a big folder)
SOMEDAY/MAYBE - with folders from A-Z (support for things that I can't do now, but maybe one day. One folder inside is Projects On Hold - for things I have started, but for any reason couldn't work more at that time on them, or for future Projects)
ARCHIVE - for things that I have finished, I am in every sense done with them, and I don't need them neccessary for reference, but for any reason don't want to throw them away.
Further I have two extra large Folders for two organisations, with each names as folder names. With those I don't work very often, but on a regular basis. I want to have my Projects, Reference and Archive folders for those organisations separated from the other folders, since the work for those is organised regarding the type of the activity or subject.
This works fine for me!
If I have to organize edited pictures in my picture directory, it works best for me to put the year as a folder name. For example: 2012 - and then - Party Bonn and so on.
So, good luck!