Where do the urgent things go ?

[mmurray]

Something I've never quite understood with GTD is where do the urgent things go? An example from last weekend. We realise that out son needs a dental appointment asap to get a mouthguard fitted. So I really should do this first thing Monday. What context is this? I tend to deal with these by keeping a "things I have to do today" list but that seems not how GTD is supposed to work.

Thanks - Michael

[artsinaction]

Hi, mmurray!

First off, keeping a "things to do today" list is OK. I think a LOT of us do that. In fact, I just heard David Allen in a Connect webinar say he does this, too, so, if the man himself says go for it, why not.

Tickler files, if you use them regularly and consistently, are a GREAT place for reminders like the mouthguard. I look at my next day's folder the night before and create a list for the day based on those notes. If I see "call dentist re: mouthguard" then I know it has to happen the next day.

As an aside, our daughter does martial arts and has braces. Her dentist did a mold of her mouth with braces and had a custom guard made. It was a disaster. (Actually, the whole practice was a disaster and she ended up having them removed and put on by an orthodontist instead of her dentist who "did braces" - ugh. Poor kid.) So if your son has braces, don't get the molded ones because their teeth MOVE in braces! Her orthodontist gave her a very basic one that she loves... I can find out the brand if you or anyone else is interested.

So, to your point about how GTD is supposed to work: built into the GTD system are ways to handle the three kinds of work you have...

Defining your work (processing a note from your son's coach saying he needs a mouthguard into your tickler or next action errands list)

Pre-defined work (you see that "get a mouthguard" is on your errands list and you run the errand or plan when you're going to run it)

Work As It Appears (your son says he needs a mouthguard a.s.a.p.)

That third one is where your urgent item fell into the system. That said, really, really urgent things like a snake bite or a car crash handle themselves, don't they? I mean, you just handle them, and everything else waits, right?!

Hope all that rambling helps a little!

Dena

[radioman]

As I understand "how GTD is supposed to work," you have a few options.

This can be a project or a single item.

Project:
NA: @Home: Find out what time dental office opens on Monday [via internet, Rolodex, phone book, or calling (so then it's @Call)].
Plans: After determining when office opens, add to calendar an item to call office 10 minutes after it opens on Monday (if it's open on Monday).

Single Item: (assuming that you already know what time to call on Monday).
Add to calendar an item to call office 10 minutes after it opens on Monday.

If you won't be able to determine over the weekend the time to call on Monday, you instead have an NA that is @Call: get dental appointment (not doable until Monday).

How's that sound?

Joe

[Solyanov2011]

I would put it into my calendar, for Monday, for 9.00 to make a dentist appointment. This is priority.

[mmurray]

Thanks everybody for the advice. I guess I had been avoiding the calendar as a repository thinking this was a "to do". But really it could be thought as an appointment for me to make the phone call at that time. So next time I'll do that and just stick it in the calendar.

Probably still keep my list of day items

Michael

PS Dena. We had the mouthguard + braces problem with the first son. The dentist supplied some big chunky plastic thing. The youngest son hasn't needed braces. Unlike my other son he had the good sense to choose to inherit my jaw not my wife's .

[Mike L]

I would put it in the calendar since it has to happen at a specific day and time. If it was less urgent, just needed to happen during the week, I'd put it into the next-action list so I would remember it and then do it when it was convenient.