Small business owner having a difficulty with organizing projects and implementation.
I have read the GTD book twice, listened to both the GTD and “Making it all” work audio books. I have collected, emptied my inboxes and organized my reference files. I think I understand the “Areas of focus”, “Projects” and “Next Actions.
I am currently using Microsoft Onenote for all my GTD info. If you are not familiar with Onenote, it is basically a digital notebook and think it should work great with the GTD system.
As a small business owner I have many different “areas of focus”/projects. They can vary from creating a new database to redesigning our offices (and many things in between). I’m having a difficulty with organizing projects/next actions and implementation.
Here are some examples what it think are “areas of focus”:
Here is an example of how I have my notebook setup:
*() are how I have them organized.
1. (Area of focus)Database
a. (Project) Forms
i. (Sub-Project) Data entry form
1. (Sub-Sub-Project) Parent form
a. (Next Action @Computer) Highlight MSRP when creating a new entry
b. (Next Action @Computer) Style/Type
i. Reverse lookup type
c. (Next Action @Computer) Basic Color (Cascade Combo)
i. General color
ii. Sub color
ii. (Sub-Project) Create Product forms
1. (Sub-Sub-Project) Hats
2. (Sub-Sub-Project) Ties
Imagine my example above x100+.
How would I organize my next actions? (I would love an example of how you would implement)
Do I just copy it over to a next actions list? If so, do I include the hierarchy?
(Database_Forms_Data entry_Parent form_ Highlight MSRP when creating a new entry)
Is “Highlight MSRP” really a next action (I may need to refer to my reference section)?
Some of the threads I've read say to just list one action for each project. If that is the case, after I complete “Highlight MSRP” do I refer back to the (Sub-Sub-Project) Parent form or since I am already modifying the (Sub-Sub-Project) Parent form do I list all the actions?
I’m sure that a lot of my “Projects” could be considered “Someday maybe” if they are do I have a separate “Someday Maybe ‘Projects’” list just like the example?
Am I under or over thinking the system?
I would appreciate any input.
Thank you very much for your help,