I've been using GTD off and on for about a year now. I have a simple text file that I use for everything. It has a Daily Checklist, a Next Actions List, and a Goals List.
I work from home and don't go anywhere so my only two contexts are @laptop, @outside. On top of my regular "business" I'm also a writer, so I do a lot of work on the computer (writing, research, etc).
Here's my problem: I have WAY too many Daily Tasks that need to be done. Only thing is, I never finish them all in a single day (even though I need them done every single day) and this has caused me to think I'm doing something wrong.
Here is my Daily Tasks (or a checklist):
Read Organization Book
Millionaire MBA Book
Tipping Point Book
New Your by Friday Book
Bible Study Book
Book Yourself Solid Book
As you can see I do a lot of reading. I usually have four or five books or audio lectures in progress at any given time. I'm also working on at least 3 book projects that I'm writing at any given time: One that I'm currently writing, another than I'm working up the summary script for, a third that I'm doing edits on a finished manuscript, and a fourth that I'm doing background research on to write in the future. I also do an "assignment" of math problems each day (or would like to).
One trouble I have is, I will start the day fine, will get three or four tasks done quickly, but will then get bogged down with a task like writing or researching. Don't get me wrong, I get bogged down because I love it. I get immersed in the process and hours fly by. But then nothing else on my daily checklist gets done.
I also find myself picking and choosing from the list and only end up doing the things I "feel" like doing or the things I "enjoy" doing. But I keep telling myself that everything "needs" to get done. I haven't worked on Spanish in forever!
I could make each book I write into a separate project and then break it up into individual Next Actions, but when in the writing process it is a fluid thing that I'm doing each and every day for a few months or more, so I would have in my Next Actions list 60 or more NA that are all the same.
I've tried assigning my Daily Tasks a specific time, so after working from 8am - 9am on Writing I have to move on to Editing. The problem comes in that I'm working my "other" job every day, too, so I can be interrupted at any give moment with a client (which can take from 5-30 minutes each time), so each time I'm interrupted I get thrown off my time. I've even tried a computer stop watch program and that still doesn't work. Optimum is to work on a specific task for as long as I'm "in the mood" but also to not neglect the other tasks that really need to get done that day.
What am I doing wrong here?