Too Few Contexts?

[Dano85]

Regarding the process of next-action lists for projects:

I currently have a context labeled @computer. However, the majority of my work is done at the computer and a decent portion of the other things I do in life are done on the computer as well. As a result, I have a long list of next actions in this particular category, meaning, every time I check this list, I must read through a large number of next actions and decide what is most important. I'm thinking that it might be best for me to break down my contexts into more descriptive categories. What do you guys think? Thanks!

[TesTeq]

I have a long list of next actions in this particular category, meaning, every time I check this list, I must read through a large number of next actions and decide what is most important. I'm thinking that it might be best for me to break down my contexts into more descriptive categories. What do you guys think? Thanks!

Will it solve the prioritization problem?

If you hide an important Next Action in a context not important at the moment - you will not see it!

[cfoley]

I have:

@Internet
@Coding
@Thesis Writing

These contexts work really well for me. Coding and thesis writing take a lot of energy to switch between so they get their own context. The internet stuff can be too distracting. It's so easy to open a browser and start looking things up. It then takes a lot of energy to get back to the real work. @Internet keeps those tasks out of the way until I want to spend a chunk of time on them.

I also have @Computer which is for all the other computer tasks like backups, spreadsheets, burning CDs. I'm considering doing away with it and splitting the tasks between @Home and @Desk.

Some of my @Calls are computer tasks too. I use this context for calls, texts and emails.

So in summary, I think splitting @Computer up is a very good idea but be ready to revise the contexts you end up with if they stop working well for you.

[Oogiem]

I currently have a context labeled @computer. ...I'm thinking that it might be best for me to break down my contexts into more descriptive categories. What do you guys think? Thanks!

Best way is to try it and see. I break down my computer tasks by machine (@Computer Mac, @Computer MacBook and @Computer iPad) and by software package (@Computer Grassroots, @Computer Scrivener or @Computer LightRoom) and sometimes by location (@Computer GoDaddy) and also by network status (@Computer Internet). I do not live where Internet is always available and the mental energy for changing tasks from one software package to another is also a drag.

Feel free to create, use and then delete contexts on a whim. My contexts frequently change as my needs change. Right now I have a bunch of specific contexts for different fields and farm buildings. In winter they tend to contract into a generic @Outside context.

I like to try to split a context when I get more than about 35 actions in it. That is about the limit I can effectively review quickly when deciding what to do next using the rest of the decision model of time, energy and priority.

[CJSullivan]

Feel free to create, use and then delete contexts on a whim. My contexts frequently change as my needs change.

I would second this advice. I'm still working on my @Computer context. Currently I have (in Toodledo, my personal list manager):
@Computer-Grange (can only be done on my home computer)
@Online-R&D (this is stuff I can do wherever I have an internet connection, but it's not just surfing stuff; it's research I'm doing)
@Online-Surf (just "whenever" curiosity stuff)
@Email-Rosewalker (things that need to be send out of my business email, but can be sent either at home or on my iPhone)
@Email-Personal (things I can send out of my personal email, either at home or on my iPhone)

My "day job" contexts are much simpler, and are in Outlook only at work. All I need are @Next Actions
@Computer
Waiting For
Projects
Agendas

Pretty simple!

The beauty of this system is that it is totally flexible and can be customised ad infinitum (this can also be one of its seductive rabbit trails!)... I think, if there's one key (besides the Weekly Review! ) it's to always keep the end in mind. When you're tweaking your system, have it be because you want to re-think things as little as possible, and not just because you want to make it as sexy as possible!

[Dano85]

Seems to be a pretty good consensus that it's ok to break down contexts if it makes Next Action reminders more visible. I will try breaking down my @computer context into more descriptive sub-contexts and modify them as necessary. Thanks guys!

[mattsykes]

How you split your context should align broadly with your various physical-spaces and head-spaces. The example about re: computer splitting into coding and thesis writing is a great example - ie, presumably all of that is at the same physical location (eg @work or @home), but moving between them is a big 'move' still.

Certainly I'd suggest trying a few different things, but probably put on your NAs to review the success of your trial contexts for as long as it takes until you feel either comfortable with your settings, or familiar with what drives the need for change.

[lyena]

I am in the same boat as you are. All my work is at computer and I always have internet connection. I manage my @email list through my email, so I do not need to put it on the lists, usually. I have been struggling with contexts for years and finally settled on basic principles.

Here are my lists that I found useful.

1. @inAnalytics, @inAdwords etc. I do work for many clients. Often I have to log into special tools and programs to check or run reports, etc. When I am in there, I look at my list and do all tasks associated with that tool. This works only if you have many "disjointed" tasks from many projects, but require logged in access to the tool.

2. By time - @5min, @15min, etc. These are tasks that I have to do on the computer. I have so many of them, that it helps to split them by approximate time it will take me to do them. If I need a break from analysis or coding, I look at my tasks that take 5 min and pick one that does not require mental energy. After I am done, I am back to my project.

3. @calendar. Often I am making appointments, consultations, and conference calls. I need to see my calendar that I can easily modify, send meeting invitations to people, etc. I have to be in front of my computer with Google Calendar open to complete those tasks. Hence, the context.

I think, my biggest break-through was when I heard Kelly say that it is OK to change contexts. The "default" list did not fit my work pattern and now that my mind has been liberated from the concept of "set in stone contexts", I change them around often and it works well.