I set up a separate DEVONThink database for those types of things and use the Safari DT Services to take a note and file it automatically where I want it. Once a season I clean it out of old junk I no longer need.
Originally Posted by Tom.9
Criteria for me are the following:
For on-line info:
If I got there via an obscure following of a rabbit trail I save it as a rich text with the URL included and add any notes about my thought process to the DT note.
If I got there via a quick link from a google search and the location looks reliable I'll save the link but not the data.
If it's a scientific paper, or a research summary or a manual I save a copy on my own system and reference it in DT.
For paper stuff:
I scan 99% of my incoming paper using my ScanSnap scanner from Fujitsu and then file it quickly. Originals are shredded if they contain personal data. Some originals are scanned but the original is kept in a fire proof safe (insurance policies, important certificates etc.)
I do not do OCR on anything, it's still too unreliable for my uses even though it would make searching content easier. Instead I save scanned stuff in many separate files with descriptive names.
I am currently modifying my procedures to include better filenames and also to use Hazel to do some automatic filing for me based on rules I set up.
For e-mail: I save all of them and then have an e-mail archive database set up in DT that provides even more search capabilities.
Everything that is electronic is backed up to a RAID server hourly, I have a rotating set of offsite backups of my entire hard drive as a bootable spare. Other backups include a rotating set of thumb drives with most of my day to day data and I also burn CD copies of critical data. The 2 copies are filed in 2 separate media rated fire proof safes in 2 separate buildings. Plus the most critical data are on my main machine, my iPhone and my iPad so as long as I save one of the devices I'm probably ok.
Oogie McGuire - Mac, iPhone & Omnifocus
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Paonia, CO USA