First off I am struggling with understanding how 21 projects and 48 next actions are overwhelming unless they are really just the tip of a much larger iceberg. By way of reference I just finished my weekly review, I currently have 254 active projects with over 300 available actions What does cause stress during review is when I know that my list is not complete. Have you really done a full capture of absolutely EVERYTHING that you are thinking of? If your GTD system is incomplete then even reviewing it will be stressful because you know you are missing critical things.
Originally Posted by SapphireHyperDrive
The second thing that struck me is that you say you are only doing 2 minute tasks and look at all the others once a week. Maybe I misread it but during the week when you look at your lists of tasks how are you deciding what to work on next? Review time should not be for doing much at all, it's really a time to look back at what you finished and look forward at what's coming up while making sure you haven't dropped the ball somewhere along the way. If you are spending your days doing the most urgent overdue stuff then you really need to go back and really work on making sure you have captured everything and really make sure you use the someday/maybe list heavily. Try to figure out what are the really important things to do and only keep those projects active. Re-negotiate due dates if you have to, sounds like you are overbooked in part because you didn't know how much you already had committed too.
Oogie McGuire - Mac, iPhone & Omnifocus
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