my daily checklist routine
i have 3 checklists,
ill talk about the daily checklist now.
its made of 3 sections.
the first 2 sections of the checklist get checked out before i get to work on any project.
the last section gets done when i am winding up for the day.
you should see how my workdesk looks before and after the evening windup.
before is like a battlefield ...........and after is like a calm lake with birds chirping.
lets talk about the first section of my daily checklist.
item 1 on my checklist.................
i begin with scanning my calendar , its my nokia phone calendar..and i scan todays date for tasks/projects to be looked at today..........if i find any, i make a note on a a7 paper and dump it in my todays inbox, on top - the more a paper is on top in my inbox, the higher priority it gets.
item2 on my checklist is ............review yesterdays actions.............
at the end of the day , before i packup all issues ive handled today .....ie windup..i make a short 2 min video with my nokia phone.......that i use to review the next day before i begin work.that item 2.
item 3 on my checklist is..........scan my action lists .
some actions my be done yeserday and thus may need to be deleted and some may need to be transfered to other action lists......... if i cannot decide right away what to do with a particular action .......i dump it into my inbox for later processing.
item 4 on my checklist is......load in todays inbox with
a.reminders from my tickler box.
b.a pointer to my video inbox ( my nokia phone )
item 5 on checklist is ......process my computer inbox........
stuff like gmail, screenshots of useful info took yesterday from various websites
item 6 on my checklist is .. backup
to my 8 gb flash drive any new information since day before yesterday.
( since i have my computer swithced on........so ...)
end of section 1 of my checklist.
what i have achieved uptil now is .......
1.that all information that i have to deal with today is now made accessible and collected in one place........my inbox.
2.partial processing of yesterdays work , information is done.
NOW COMES SECTION 2 of my checklist.
the aim of this section is to make a a4 page(i call it the M.O.A.T-model of action for today) that holds all the information i need to go thru by end of today in the context of projects i am doing currently...its like drawing out a map ..........the talk that i have to walk down to( as in walk the talk )
ONLY FOR TODAY.
i stick this on a wall in front of my workdesk.......
item 1 on this section of my checklist is to check projects i decided to work on this week.....and sift thru the why and outcome of each project..so that my subconscious is looking out for ideas for these projects( special project catagory....i need ideas on how to go about doing the project rather than doing the project...example writing a short story and similar creative stuff.)
item 2 on this section of my checklist is to process yesterdays M.O.A.T and update it for today.........ie gorund i covered yesterday decides ground i shall be covering today.........
item 3 on this section of my checklist is to load and prioritize the projects i want to work on today to M.O.A.T.............
thats it...........now i can look at my moat map and get to work for the day.
at around 6 pm.....i begin to wind up.........and
i continue the rest of my daily checklist from here
item 1.i make a 2 min video of work done today with my nokia phone.....referring to the moat map..
item 2. pack up moat and get it down from the wall.
item 3. during work.....i take small breaks in between to process my inbox items..and
the processed items are kept in a pending stack......which i empty out now ..items either go to reference files, or action lists , or project files..or tickler file....wherever they ought to be.
this takes me to the end of my daily checklist.
i now clear my workdesk which looks like a battlefield and turn it into empty space again.
end of today.
tomorrow .....i begin again with my daily checklist.
i shall be happy to answer any questions.
if you dont like the answer, change the question.