I'm at the upper end of projects and action items from what I've seen around here and I don't have hundreds and hundreds of tasks on my lists, yes, hundreds of projects, but most are sitting on hold, as a someday/maybe project and don't get looked at except at my weekly review.
Originally Posted by M3erlin0
I'd take a look at each and every project.
Do you have one and ONLY 1 next action available for that project? IOW are your lists clogged with possible or future actions that aren't really next? Yes, I know I and many others will put actions that can be done in any order on your lists but initially I think it's a good starting point to be more strict about only 1 action at a time per project that is active and available. If you are using Omnifocus then set every project to sequential to immediately eliminate all future actions easily.
Then take a look at the projects themselves. Because of the nature of my work I tend to keep as available and active any project that I could possibly work on given the season. For me as a farmer that means I keep any project that I might be able to do or work on during this 3 month period. However, most people with more normal jobs will find it a lot easier to manage if you only have on your lists those projects you are committed to working on during the next week or so. So my second suggestion is to ruthlessly put on hold (again assuming Omnifocus) all projects that you do not plan to actually work on during the next 7-10 days.
Lastly, Do you have a FUL inventory of ALL projects? Including ones that are fun or hobbies or things that are of interest to you or are they all work? I found that I engaged with my lists and enjoyed the whole system a whole lot better once I also started including projects related to my hobbies and interests. A big bonus is that I got more of them finished too. I put a lot of those next actions into a special context "Inside by Myself Hobbies" so that when I am in the mood to do fun stuff I only see the things I have previously defined as fun that I want to accomplish. Current examples for me include "Mark where the buttonholes will go on my rust cardigan sweater" (a knitting project), "Lay out previous month's poultry pictures" (a scrapbook project) and "Write 2000 words on my Camp NaNo Novel" (a writing project).
Once you do those things then see what you are left with.
Oogie McGuire - Mac, iPhone & Omnifocus
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Paonia, CO USA